Ceremonials & Visits Co-ordinator

Are you an organised, people-focused professional who loves planning meaningful events? Join Strathclyde’s award-winning Conferencing & Events team and play a key role in delivering some of the University’s most memorable occasions — from graduation ceremonies to VIP campus visits.

As our Ceremonials & Visits Co-ordinator
, you’ll provide the administrative support to make sure every event runs smoothly and leaves a lasting impression on our students, staff, and guests. You’ll be at the heart of the action — managing logistics, coordinating teams, and ensuring every detail is perfect.

You’ll:

• Organise and support graduation ceremonies, honorary degree events, and VIP visits.
• Coordinate the operational side of graduations, ensuring they run seamlessly.
• Support the honorary degree process, from nomination to presentation.
• Plan and deliver ministerial and VIP visits, creating itineraries that showcase the best of Strathclyde.
• Be the main point of contact for enquiries about ceremonies and visits.
• Keep our Honorary Degrees webpage and gown hire portal up to date.
• Manage our inventory of corporate gifts for senior University staff.

We’re looking for an experienced administrator who thrives in a fast-paced, people-centred environment. You’ll bring:

• Strong organisational and administrative skills, with great attention to detail.
• The ability to juggle multiple projects and stay calm under pressure.
• Excellent communication skills, confident working with colleagues and high-profile guests alike.
• A friendly, professional manner and a flexible, can-do attitude.

At Strathclyde, every event tells a story — from celebrating student success to hosting government and industry leaders. You’ll join a supportive, close-knit team that takes pride in delivering outstanding experiences year-round.

If you’re ready to bring your organisational skills, creativity, and enthusiasm to one of Scotland’s leading universities — we’d love to hear from you!