Legal Secretary

At Thorntons Law, every moment matters. Join our Commercial Property department as a Legal Secretary and you’ll feel inspired. You’ll feel connected. You’ll feel like you belong. And it all begins from the moment you join us.

That’s because we’ve created a different kind of law firm. Here, you’ll build relationships with clients and colleagues that really last. You’ll help shape what happens now, and what comes next. And we’ll support and encourage you to be the best you can be.

This is what life at Thorntons is all about. And this is your moment to be part of it.

You’ll be a valued member of our Commercial Property team —supporting a wide range of property transactions across Scotland - and provide support to other teams in the Glasgow office where required. Working alongside experienced solicitors and partners, you’ll contribute to the day-to-day success of the team through high-quality secretarial support, strong organisation and effective communication, while also providing administrative support to the wider office to help ensure smooth and efficient operations.

• Legal Secretarial Support – providing comprehensive secretarial and administrative support to Solicitors and Partners across our commercial teams
• Client Service – dealing professionally with client enquiries and coordinating meetings and appointments
• Document Production – audio and copy typing of correspondence, legal documents and reports to a high standard, ensuring accuracy and consistency
• File Management – using our case management system to open, maintain and update files accurately and in line with internal procedures
• Legal Administration – assisting with the preparation and submission of documentation including LBTT returns, Registers of Scotland applications and searches, using the appropriate online portals
• Team Collaboration – working closely with colleagues across multiple locations to ensure a consistent and high-quality service
• Additional duties – providing general administrative and office support including managing incoming and outgoing mail, scanning, photocopying and invoicing
• Please note due to the requirements of this role, the successful candidate will be required to work in the office five days per week.

• Excellent communication skills, with a professional, friendly and approachable manner when dealing with clients and colleagues
• Confidence using IT systems, including Microsoft Word, Outlook and SharePoint, as well as databases, with a willingness to learn new tools (training and support provided)
• Strong time management skills, with the ability to prioritise tasks, meet deadlines and respond to occasional ad hoc requests
• A proactive and solution-focused approach, with the confidence to take initiative and suggest improvements to day-to-day processes
• A collaborative, team‑focused mindset, with a willingness to support colleagues and contribute to the smooth running of the wider team and office
• A careful and responsible approach to handling confidential and sensitive information
• Strong organisational skills and a high level of attention to detail, particularly when working with important legal documents
• Previous legal secretarial experience in any practice area if preferred.
• Experience of using a case management system and digital dictation software (preferred)

We offer much more than just a competitive salary, and we’re committed to looking after our people in every way. Here’s just some of the benefits available:

• 39 Days Annual Leave (includes 5 fixed public holidays)
• Contributory Pension Scheme with salary exchange
• Private Medical Insurance
• Critical Illness Cover
• Income Protection Cover
• Group Life Assurance
• Exceptional maternity, paternity, partner and adoption leave packages
• Health care cash plan to support everyday health expenses
• Free Legal fees for moving home and life planning
• Cycle to Work Scheme
• Retail Discounts
• Hybrid Working

Access to a wide range of opportunities to build your expertise and advance your career, through courses, specialist accreditations, training, or business skills development.

At Thorntons, we embrace diversity and are committed to creating a welcoming and…