Document Controller

Job Title:

Document Controller

Location:

Glasgow

Linxon is a leading electrical infrastructure engineering company delivering turnkey solutions in substations for power transmission, renewable energy and transportation. Due to continued growth, we are seeking an experienced Document Controller / Site Administrator to support our expanding UK-based projects.

• Ensure proper version control of all project‑related documentation in line with company/project procedures for receipt, storage and distribution, utilising the internal EDMS.
• Manage all project documents' receipt, storage, distribution and archiving, ensuring compliance with Linxon's standards.
• Oversee distribution of documentation to suppliers, clients and construction sites in accordance with project requirements.
• Track and manage all project documents received from clients and suppliers, maintaining a fully updated Master Document Register (MDR) or Controlled Document List (CDL).
• Prepare, collate and manage Health & Safety (H&S) files and Operation & Maintenance (O&M) manuals as per project requirements.
• Provide regular progress updates to line manager, ensuring project documentation meets deadlines, budgets and quality standards.
• Offer guidance and support on document control procedures and assist in coaching less experienced team members.
• Liaise directly with client Document Controllers to resolve issues related to document submissions.
• Ensure proper management and archiving of on‑site documentation according to Linxon's document control procedures.
• Contribute to process improvements by identifying and implementing enhancements related to document management practices.

• Computer literacy, especially skilled in Microsoft Office and Adobe Acrobat.
• Knowledge of relevant industry‑standard client documentation practices, including National Grid requirements.
• Experience submitting documents via various EDMS, including Project Wise/Fast Draft.
• Experienced in controlling documents and records for engineering and construction projects.
• Knowledge of engineering documentation/drawings and document control quality checks.
• Excellent communication skills, with experience engaging with clients and suppliers.
• Highly organised with excellent attention to detail.
• Proactive, self‑motivated, problem‑solver, effective communicator, approachable, polite, tactful, flexible and adaptable.
• Qualification in Document Control or Administration beneficial but not essential.

• 25 days holiday entitlement + Statutory and public holidays + Additional 3 days holiday available on purchase scheme.
• Car allowance.
• Employee Assistance Programs.
• Career progression.
• Life insurance.
• Industry‑leading contributory pension scheme matching up to 10%.
• Hybrid working model for many office‑based and some site‑based employees.
• Opportunities for professional development, including financial support for relevant qualifications and membership subscriptions.

Linxon encourages applications from people of all races, ages, genders, religions, sexual orientations and more. We value diversity and inclusion and offer a supportive and dynamic work environment where every employee can thrive.