Proposals Administrator

Morris & Spottiswood are one of the leading providers of fitout, refurbishment, M&E, facilities management and construction services in the UK. A family firm, with a proud track record of excellence, we aim high, act responsibly and value our staff and customers.

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We are looking for an experienced Proposals Administrator to join our team on a full‑time, permanent basis. This role can be based at any of our offices throughout the UK (Glasgow, Livingston, Almondvale, Leeds, Warrington, Whitstable, Huntingdon, Bristol, London), however also offers a flexible Hybrid working model.

Reporting to the Proposals Manager, you will be responsible for supporting with the production of high quality business proposal documentation.

• Work closely with the Proposals Coordinators to assist them in the completion of their relevant business proposal requirements including Pre‑Qualification Questionnaires & Quality submissions to accompany tender documents.
• Input / cleanse data onto the company’s CRM database.
• Manage and update the Bid Library.
• Manage all Group Accreditations (such as CHAS, Safecontractor etc).
• Collate and prepare client brochures.
• Collate project information and photographs for Case Studies.
• Manage and collate Proposals Teams statistics for board reporting purposes.
• Day‑to‑day portal management for all bid and tender sites.

You will have a sound knowledge of the construction industry, with a good understanding of PQQ and tender processes. You will be confident using IT systems and Microsoft Office, with strong written (literary) skills to support high‑quality bid and presentation material. Experience using Adobe Creative Suite, including tools such as InDesign, Illustrator and Photoshop, along with website skills, will be advantageous.

You will be well organised, able to plan and prioritise effectively, and demonstrate an eagerness to learn and develop. An outgoing approach, strong team ethos, and essential experience of working within bid teams will enable you to contribute positively and effectively to the role.