Compliance Coordinator

Employee Compliance Coordinator – Ross Hall Hospital

Position:
Part‑time (15 hours per week)

Employer:

Ross Hall Hospital, part of Circle Health Group

Hours:

Flexible shift pattern, Monday‑Friday, mainly core business hours.

• Maths, English GCSE at grades A to C or equivalent functional skills level 2 evidence.
• HR qualification desirable but not essential.
• Working up‑to‑date knowledge of IT systems (Excel, PowerPoint, Word).
• Secretarial/organisational skills.
• Professional telephone manner.
• Fluent in English and strong communication skills.
• Excellent time‑management and organisational skills.
• Competent in filing and archiving documents.
• Ability to handle sensitive and confidential work.
• Strong interpersonal communication and customer service skills.
• Diplomatic approach when dealing with internal and external customers.
• Ability to work under pressure and think on your feet.
• Good problem‑solving skills with the ability to present solutions.
• Positive, calm attitude with a "can do" mindset.
• Adaptable and flexible.
• Self‑initiative, able to make decisions based on set protocols.
• Ready to take minutes and prepare meeting paperwork when required.
• Willingness to undertake ad‑hoc tasks supporting the senior team.
• Discretion with very sensitive HR information.
• Support or cover the Consultant Registration Database in the absence of the Executive Assistant.

• Lead and maintain a professional, efficient process to ensure accurate and compliant staff records are kept.
• Maintain accurate records on Circle Health Group systems to demonstrate compliance with legislation and CQC/HIS/HIW best practice.
• Ensure DBS/PVG checks, professional registrations, right‑to‑work documentation, and occupational health fitness certificates are current.
• Securely store employee filing and upload to EDM regularly, in line with policy.
• Review and analyse monthly dashboard reports and bring findings to relevant managers.
• Process DBS/PVG applications in line with CQC/HIS/HIW guidelines.

• Competitive salary on a FTE basis per year.
• 25 days holiday + bank holidays, increasing to 30 days with service.
• Private pension scheme.
• Private healthcare scheme covering pre‑existing conditions.
• Friends & Family hospital discounts.
• Family‑friendly policies including enhanced maternity, paternity and adoption pay.
• Non‑contributory life insurance.
• Employee engagement hub with discounts, rewards, and voluntary benefits.
• Resources, tools and services to support wellbeing.
• Employee recognition programmes.
• Industry‑leading training and development opportunities.

Circle Health Group is committed to creating a diverse workforce and offering inclusive opportunities for all. We welcome applications from members of the Armed Forces Community and are a Disability (Confidence) Employer. We’re proud to be a Gold member of the Armed Forces Covenant and a member of The Valuable 500.