PA​/Office Administrator

Japanese speaking PA/ Office Administrator ()

A globally operating manufacturer is seeking a Japanese speaking PA/ Office Administrator for its Glasgow office.

This role involves providing a wide range of secretarial and administrative support duties.

The ideal candidate will have solid experience in office administration and support operations. Experience in IT administration is highly desirable.

Work Type: office based

Visa Support: No

Benefit: Life insurance, 25 days of annual leave, and other benefits

Type: Permanent, full-time

Working Hours: 9:00-17:00 from Monday to Friday

Start: ideally from ~July 2026

Location: Glasgow, Scotland

• Support employee expense claims, arrange internal and external meetings, coordinate various events, and assist with logistics for VIP visitors
• Liaise regularly with travel agencies, hotels, chauffeurs, restaurants, and airlines
• Negotiate rates with vendors, consolidate relevant information, and share updates across departments
• Provide support for event operations and company accommodation arrangements as required
• Cover duties during team members’ absences or peak workload periods
• Handle filing, scanning, dispatching, and management of documents and records
• Perform general administrative duties, including invoice processing and expense reimbursement
• Assist with projects and ad hoc tasks as required
• Act as a facilitator for IT tools and systems
• Provide administrative support to team members
• Promote the sharing of software tool updates to improve operational efficiency

• Extensive experience in office administration and clerical support
• Experience in secretarial and administrative support duties
• Excellent written and verbal communication, interpersonal, and negotiation skills
• Business-level proficiency in both Japanese and English
• Ability to work proactively and independently
• Strong multitasking skills with the ability to manage multiple tasks simultaneously and meet deadlines
• Ability to remain calm, organised, and efficient under pressure
• Strong attention to detail with a high level of accuracy
• Intermediate or above PC skills, including Microsoft Word, Excel, and Power Point
• Experience dealing with travel agencies, hotels, and restaurants is advantageous
• Previous experience working in an international or globally expanding company is preferred
• Experience in IT administration or knowledge of IT systems and PC handling is highly desirable

All applicants for the PA/Office Administrator must have the right to work in the country as the Company is not able to offer visa support.