Administrative Assistant

Department: Competition – Permanent (Full time)

Reports to: Practice Support Workflow Co-ordinator

Type of Role: Hybrid

Reference No: 10378

To provide support to our Practice Support Executives to deliver a first‑class service focusing on process‑based tasks and activities and general administrative support to our fee‑earners and Practice Support Executives (PSEs).

• Routine Organisation and Planning
  • Scheduling routine diary arrangements
  • Booking meeting rooms and arranging video conference calls
  • Arrangement of routine travel arrangements
  • Obtaining and arranging foreign currency
  • Setting up and maintaining paper and electronic filing systems
  • Routine email filing with supervision from the PSE
  • Interface with other business services teams and ownership of resolving routine business operations problems
• Business Development and Client Relationship Management
  • Supporting internal processes to keep CRM databases up to date (Interaction, Credentials database)
  • Supporting administration for events, e.g., preparing badges in collaboration with the PSEs and Business Development
  • Assisting with billing process (using Flosuite as required) including completion of narratives
  • Supporting fee‑earners with closing InTapp entries and assisting with narratives where required
  • Processing expenses/invoices using Chrome River
  • Supporting post‑completion of matters (e.g., preparing completion statements, arranging transfer of funds)
• Matter Opening Administration
  • Supporting completion of NBI forms
  • Arranging routine conflicts and AML checks
  • Ensuring all parties lists and contact lists are prepared and kept up to date
• General Administration
  • Production of engrossed documents (including getting annexures together) (non‑chargeable)
  • Minor copying, scanning, printing tasks
  • Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (non‑chargeable)
  • Deeds scheduling (non‑chargeable)
  • Archiving/retrieving files

• Ability to follow process workflow maps
• Flexible and adaptable approach to work
• Reliable and calm under pressure
• Good organisation, communication, and administrative skills
• Good eye for detail
• Strong time management skills
• Willingness and enthusiasm to work with and support teams and practice group

Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including, but not limited to, any age, ethnicity, religion, sex, sexual orientation, gender identity, nationality, neurotype, disability, or with parental or caring responsibilities.

Dentons is a Disability Confident employer. Candidates with a disability may apply under the Disability Confident Scheme. We will offer an interview to disabled applicants who meet the minimum criteria for the role. Where application volumes are high, we may offer interviews to applicants best meeting the minimum criteria, consistent with our approach for all candidates.