Club & Competitions Coordinator: Scottish Women’s Football

Club & Competitions Coordinator:
Scottish Women’s Football

Club & Competitions Co-ordinator & Admin Support

Scottish Women’s Football is looking for a driven, enthusiastic and organised Club & Competitions Coordinator to support key elements of the women’s and girls’ game. This is an exciting role for someone who loves a fast-paced environment, is a skilled administrator and wants to make a real difference to girls’ and women’s football in Scotland. While we would love to hear from anyone who feels they have what it takes, we would really like you to have a proven record in a similar or administrative role.

Role title: Club & Competitions Co-ordinator & Admin Support

Responsible to: The Operations and Competition Manager and the CEO

Location: Hybrid working between home and Hampden Park, Letherby Drive, Glasgow

Term: Full-time, permanent (weekend working will be essential)

The job holder will support the co-ordination, planning and preparation of SWF competitions, in particular SWF’s Youth Performance League, SWF’s Senior Regional Leagues, SWF’s Development Leagues;
Scottish Power Highlands and Islands League competitions and undertake the key administrative processes underpinning these competitions. This is a key role for SWF with a clear focus on supporting the organisation’s adult competitions along with competitions designed to help develop and support player progression and talent. The role will also involve supporting the growing number of youth competitions and providing critical administrative and governance support across the organisation.

Provide administrative support as required to the Operations and Competition Manager and the Club & Competitions team on the planning, preparation, strategic direction and implementation of all key programmes of competition and events including:

• Senior League, Cup and Plate Competitions
• Youth Performance League and Cup
• Development Leagues and Cup
• Scottish Power Highlands and Islands League and Cup

To utilise the football admin system to manage club affiliations, process team registrations and team catalogues.

To process all friendly requests.

To create and maintain contact databases for all SWF clubs, officials and players.

Support the Club & Competitions team to organise and prepare for Perform and Win.

/Policy Working Group Committees by preparing papers and recording minutes.

To support the Child Wellbeing and Protection Officer in the processing of PVG applications, CWPO regional networks where and when required.

To support the CEO and Operations Manager with governance administrative duties including but not limited to support with the complaints, disciplinary and appeals processes.

To deal with enquiries via e-mail, telephone and forwarding/triaging where appropriate, as well as signposting to other relevant personnel.

Provide general administrative support to improve and implement processes and procedures.

Support SWF to deliver events such as Awards nights.

Any other reasonable duties as delegated from time to time by the CEO.

Must demonstrate appropriate level of literacy and numeracy. At least 3 SCQF Level 4/5 awards (including English) or equivalent.

Proven experience in an administrative role. Sports industry experience is not required but would be beneficial.

Experience in an office environment, demonstrating excellent office administration skills and experience in providing a broad range of support to a large range of jobholders.

Experience in using IT and recent technologies including using MS Office packages (e.g. Word and Excel etc) with a strong ability to understand and learn new software and administrative procedures.

Able to competently use email and the internet.

Experience of dealing with members of the public and working in a customer focused environment dealing with a wide range of enquiries.

Dynamic and happy to work on own initiative and as part of a team.

Ability to manage conflicting demands and prioritise tasks.

Ability to remain calm and professional under pressure.

Flexible and adaptable approach.

Passionate about driving women’s and girls’ football forward.

Eager to improve processes and make a difference.

Willingness to work evenings and weekends on occasion as required.

SWF is an equal opportunities employer. We welcome applications from suitably qualified persons regardless of age, gender, gender reassignment, sexual orientation, religion or belief, marital or civil partnership status, race, colour, ethnic or national origin, pregnancy, maternity or disability.