Legal PA Immigration & Pensions

Legal PA
- Employment, Immigration & Pensions
- Glasgow or Edinburgh

We have an exciting opportunity for an experienced Administrator or Legal PA to join our highly regarded Employment, Immigration & Pensions (EIP) team, based in our Glasgow or Edinburgh office.

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- Legal PA – Employment, Immigration & Pensions – Glasgow or Edinburgh

Anderson Strathern is a modern, innovative law firm. We’re proud of our history but firmly focussed on an exciting future, one that embraces technology and smarter ways of working. We’re independent, and proudly so.

Our clients span entrepreneurs and SMEs to public sector organisations, corporates, and governments. They appreciate our integrity and straightforward way of doing business. For many, we have become trusted, longstanding confidantes, which speaks volumes.

We never stop evolving, attracting original thinkers who don’t – always – follow the pack.

The role will include direct involvement with all EIP fee earners across both offices as well as contact with other departments and offices. You will work closely with the existing team of PAs and Administrators to provide consistent, high level administrative / PA support to a busy and friendly team. You will be a part of the wider Legal Support team for support and guidance.

The role will suit a forward thinker who is eager to learn, picks up things quickly, is proactive and who uses their initiative to anticipate the needs of their fee earners as well as being able to react quickly and effectively, thereby reducing the administrative burden on the fee earners. With particular focus on client service, billing and finance and project management, you will quickly become a vital part of the team and have a flexible approach to help other departments if required.

Training will be provided on an ongoing basis to enhance your skills.

The tasks you will carry out include, but are not limited to, the list below.

Dealing with all duties in line with the firm’s processes and procedures such as:

• Open new matters (including conflict checks, AML and LoEs) in accordance with the processes set out by the department and the Risk & Compliance Team.
• Assist with producing and sending a high volume of accurate invoices, including supporting documentation.
• Produce and send regular and ad‑hoc client management information reports, including financial reports.
• Instruct Accounts Payable team to process payments of third party invoices and make transfers/payments with Cashroom support on behalf of clients;
  Process expenses and credit card statements.
• General client/matter management including regular proactive review of file lists; deal with client mandates; client portal maintenance; use Visual files (training will be provided).
• General administrative duties including: mail distribution, photocopying, scanning, printing; booking travel and accommodation; booking and helping to organise training courses; diary management internally and externally; supporting events/meetings including arranging appropriate catering/IT requirements,
• Use PDF Docs, undertake dictation from digital dictation where necessary, format documents.

• Use all relevant IT packages competently including Word, Excel, Powerpoint, Outlook, Aderant and others, keeping your knowledge up to date by attending regular training as required.
• Have a high level of client involvement – via email/phone with clients and fee earners.
• Produce all work to an exceptional standard, with minimal error and within designated timescales.
• Carry out a significant workload and tasks instructed via Big Hand Now or directly via email or verbal instructions with minimal supervision.
• Confidently delegate tasks to Administrators, CPT and others where necessary.
• Develop your client relationship and client care skills.
• Take responsibility for department administration and projects; and help organise department events.
• Contribute to the firm’s business development activities, eg on tenders, updating credentials, etc.
• Attend all mandatory training and proactively seek additional training to enhance your knowledge.
• Share skills and knowledge with…