Administrator Prison Healthcare - HMP Barlinnie

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

Would you like to play a key role in supporting the delivery of healthcare services within a unique and rewarding environment? NHS Greater Glasgow and Clyde is seeking an organised and motivated Administrator to join the Prison Healthcare Team at HMP Barlinnie. Working closely with multidisciplinary healthcare professionals, you will provide high-quality administrative support that helps ensure patients receive timely and effective care.

This is an excellent opportunity to contribute to improving health and wellbeing outcomes while developing your skills within one of the UK's largest NHS organisations. You'll be part of a supportive team where professionalism, respect and collaboration are at the heart of everything we do.

NHS Greater Glasgow and Clyde (NHSGGC) may be able to provide visa sponsorship for certain roles, subject to the post meeting the relevant eligibility criteria. Sponsorship is not guaranteed and will be determined on a case‑by‑case basis following interview and during the pre‑employment verification process. Applicants must state their current right to work in their application.

• Full Time, Permanent
• You will be based at HMP Barlinnie
• Working Pattern:
  Week 1 Monday
  - Friday 08:00 - 16:00;
  Week 2 Monday
  - Thursday 08:00 - 16:00 and Friday 08:00 - 12:30

• Provide comprehensive and confidential administrative support to healthcare staff within the Health Centre
• Manage and maintain electronic and manual healthcare records ensuring accuracy and compliance with data protection requirements
• Coordinate specialist clinic appointments, waiting lists and hospital referrals
• Respond professionally to telephone calls, enquiries and correspondence from a range of internal and external stakeholders
• Prepare documentation, letters, reports and meeting minutes as required
• Maintain effective filing systems and accurately input clinical and administrative data
• Support the smooth day‑to‑day operation of the service through effective organisation and prioritisation of workload

• Educated to Standard Grade, SVQ level or equivalent qualification
• Relevant administrative experience within a busy office or healthcare environment
• Proficiency in Microsoft Office applications including Word, Excel, Outlook and other digital systems
• Excellent organisational skills with the ability to prioritise competing demands and meet deadlines
• Strong verbal and written communication skills with a professional and confidential approach
• Experience of maintaining accurate records and managing sensitive information
• Ability to work flexibly as part of a team while using initiative to manage workload effectively independently

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e‑learning and classroom‑based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

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