Legal Administrator; Private Client

Legal Administrator (Private Client) - Glasgow Position Type:
Full-time or Part-time / Permanent

We're looking for a friendly, organised and proactive Legal Administrator to join our Private Client team in Glasgow. This is a fantastic opportunity for someone who enjoys variety in their day, takes pride in delivering excellent service and wants to build a rewarding career in a professional and supportive environment. You'll work closely with a team of experienced legal professionals, helping to keep the department running smoothly while providing a first‑class experience for our clients.

You'll play a key role in making a real difference to both the team and our clients. If you're someone who enjoys being organised, thrives on helping others and loves being part of a collaborative team, we'd love to hear from you.

JOB PURPOSE

• Provide administrative support to the Glasgow Private Client Department on a day to day basis on key business requirements.
• Provide a consistently high level of service to maximise business opportunities.
• To work as part of a team and individually to ensure the best customer service.

KEY RESPONSIBILITIES

• Answering telephone calls, taking messages, setting up appointments and managing team diaries
• Opening money laundering and legal files
• Secretarial support to Solicitors and Paralegals (six 6 fee earners): mainly typing of dictation, fee notes, client correspondence
• Entering precise data quickly and correctly
• Office administration duties: filing and scanning
• Mail duties:
  Organising all mail for signature, collection and allocation of mail to appointed staff within the department, ensuring all mail leaves the department on the day scheduled
• Assisting with the receipt of new instructions / referrals
• Using various computer systems to create/update and maintain client records accurately
• Dealing with basic client queries and taking messages where appropriate
• Preparing fee notes
• Registering Powers of Attorney
• Completion of forms
• Lodging & uplifting of wills and documents
• Debt Management

QUALIFICATIONS

• Highers or equivalent in English and Mathematics

SKILLS AND EXPERIENCE

• Pleasant telephone manner and efficiency in relaying and taking messages
• Computer literate and familiar with MS office packages
• Previous office experience

APTITUDES

• Ability to multitask, prioritise workload, great attention to detail and excellent organisational skills
• Portray a professional manner at all times
• Positive and proactive manner
• Flexibility and the willingness to learn
• Ability to work as part of a team
• Approachable manner and calm under pressure

Do you require a work permit to work in the UK?

Are you free to remain and take up employment in the UK with no current immigration restrictions?

Do you have any ‘unspent’ criminal convictions?