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Executive Assistant
Job in
Glasgow, Glasgow City Area, G1, Scotland, UK
Listed on 2026-10-17
Listing for:
V.Group
Full Time
position Listed on 2026-10-17
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Executive Admin/ Personal Assistant, Business Administration
Job Description & How to Apply Below
- Provide full secretarial support to the Managing Director as and when required. Acting as focal point of contact and be an efficient liaison between colleagues, clients and shareholders
- Manage a complex, fast-paced and changing diary and email correspondence involving extensive travel and senior level engagement.
- Organise consistently all related travel arrangements and requirements to exact specification, with great attention to detail, anticipating changes/risks etc
- Provide high level support in production of presentations, pitches, reports, proposals in line with Director's requirements - could include proofreading, managing versions of edits and documents
- Schedule, book and arrange resources for meetings, events, appointments, and travel, following company policies for contracting with external and internal suppliers
- Submit expenses on behalf of Directors
- Ensure that all schedules, and preparatory meeting material is received prior to meetings.
- Be flexible to undertake nominated/additional duties in order to ensure the smooth flow of work through the team or business units.
- Experience in a similar role within a global organisation
- Excellent planning, organisational and numerical skills
- Proactive, self-motivated with a flexible attitude
- Excellent interpersonal and communication skills
- Ability to build relationships with employees and stakeholders at all organisational levels
- Computer literate with advanced proficiency in Microsoft Word, Excel, Outlook and Power Point
- Integrity, trustworthiness, discretion , highly confidential with a 'can do attitude 'are essential qualities
- Ability to collaborate with peers and seniors across business to pull people together and influence schedules
- Ability' to coordinate activity amongst a range of different functional teams (e.g. IT, HR, Legal, Head Office).
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