Administration Assistant

IOLLA is a direct to consumer, independent retailer of high quality eyewear; designed in house and enjoyed worldwide through our online and physical spaces.

Our mission is to become the most popular prescription eyewear brand wherever we are, and we want you to help get us there!

Would you like to become part of IOLLA's journey?

As the Admin Assistant at IOLLA HQ, you will support the Office Manager and Finance Controller in the accurate and timely processing of supplier invoices, finance reporting and other administrative tasks.

• Manage the accounts Inbox, ideally clearing it by the end of a working week

• Process purchase invoices on Xero accurately and timely, querying any irregular or unauthorised invoices

• Review invoices to ensure contract pricing is accurate and as agreed.

• Produce a weekly pay list for director approval and payment

• Monitor aged payable reports to ensure that invoices terms are adhered to

• Review expenses to ensure they are authorised, have supporting documentation and are allocated to the correct cost centre

• Support the Head Office team with other administrative tasks as required

• You have experience in an office environment preferably within accounts payable, but we can train the right candidate with the right attitude

• Experience of Xero accounting software would be a huge plus

• You thrive in a busy, multi-task environment working at a fast pace

• You love to work with a can do attitude - we work as a team at IOLLA

• You have strong organisational capabilities and effective time management

• Ability to prioritise tasks and an ability to problem solve, with a capacity to think outside the box to find solutions

• We are a Real Living Wage employer with benefits and rewards in line with the success of the business. Dependent on experience, the salary for this role starts at £26,325 (FTE)

• There is flexibility in the days worked - talk to us about it

• Our benefits include access to our reward platform offering over 900 retailer discounts, financial and mental well-being support

• You can expand your wardrobe with complimentary eye-wear

• Your friends and family will get access to incredible eye-wear discounts, and love you forever for it!

• We offer free parking for all employees at our HQ

  We can’t wait to hear your story and look forward to meeting you!