Lead Information Controller

Part of the Volker Wessels UK Group, Volker Stevin is an industry-leading civil engineering business, providing complex and innovative engineering solutions across a wide range of sectors including maritime, flood risk management, defence, energy, water and regeneration. Collaborating with, and drawing on the specialist skills of the group’s business units we deliver a truly integrated, multidisciplinary service.

Lead Information Controller
Location:
Glasgow and Helensburgh
Full time

Volker Stevin is seeking a proactive and experienced Lead Information Controller to join our growing team, supporting a major long-term framework in Helensburgh. Once onboard, you will play a pivotal role in supporting successful project delivery by ensuring effective information management, driving digital collaboration, and maintaining robust day-to-day control of project documentation and data.

As we continue to embrace innovative ways of working, you will play a key role in driving the effective use of our Common Data Environment (Asite), ensuring project information remains accurate, secure and accessible throughout the project lifecycle.

You’ll work closely with project teams, engineers, commercial staff, designers, suppliers and clients, acting as a key point of contact for information management and CDE support.

Key Responsibilities

• Allocate Information Controller Resource to contracts in line with requirements form Project management and Information Management
• Provide and facilitate training to Information Control team covering standard Asite procedures and protocols, QA check criteria, and business and IM updates
• Facilitate training with relevant Information Manager regards project specific requirements
• Audit document QA checks to ensure Information controllers are accurately checking work against internal standards
• Work with Information Manager to ensure that Information Controllers are QA checking to required client requirements and BSI
  19650 standards
• Provide higher level IC support and escalation contact to Site teams and Information management team
• Line management of IC team including absence monitoring, MyReview completion and first point of contact for Information Controller queries
• Create and maintain with Information management team, project specific protocols and procedures and general process documentation.
• Attend meetings as needed with Senior Management, Project teams and other internal teams, on site as required and agreed
• Check and follow up on missed QA checks and QA rejections
• Ensure Reference material and scope documents are available to the project team

Information Control (IC) Tasks

• Monitor and manage CDE workflows, ensuring timely data approvals and compliance with information management processes.
• Control incoming and outgoing document and data exchanges across multiple platforms.
• Maintain document registers, archives, and electronic document management systems (Asite), ensuring all information is accurate, up to date, and correctly filed.
• Perform document control quality checks, ensuring compliance with naming conventions, project standards, and submission deadlines.
• Manage the distribution, storage, revision control, and archiving of project documentation, drawings, permits, RAMS, and other controlled records.
• Provide guidance and support to project teams and supply chain partners on information management processes and CDE usage.
• Act as the project CDE Superuser, delivering platform support, user training, and troubleshooting for internal and external stakeholders.
• Maintain CDE security and access controls, ensuring information is shared appropriately and confidentially.
• Support project handover activities, compiling and managing documentation required for practical completion.
• Atten…