Project Administrator

The Administration team within the Major Projects Directorate of Transport Scotland is responsible for providing administrative support to three Design Teams regarding the design, assessment and promotion of a number of key infrastructure projects on the Motorway and Trunk Road Programme including the flagship A9 Dualling Programme, improvements to the A96 and the A83 Rest and be Thankful.

• Act as the initial point of contact for incoming telephone calls, mail and email correspondence, providing an initial response to enquiries and handling/signposting as appropriate.
• Organise a range of meetings/conferences including booking meeting rooms and ensure all IT equipment is provided.
• Arranging car hire and hospitality for colleagues and act as Requisition er for any such orders through the Scottish Government’s electronic ordering and payment system.
• Book transport and accommodation as required.
• Recording, scanning, photocopying, processing and distributing as appropriate all mail coming into the Branch.
• Receive, log, record and electronically store invoices from our suppliers and ensure all accounts are paid within 10 working days of receipt in accordance with SG’s payment policy.
• Process land and other compensation related payments arising from the preparation and construction of major road infrastructure improvements and process payment in accordance with the relevant statutory timescales.
• Maintain the Branch’s records following Scottish Government information