Facilities Co-ordinator

Final date to receive applications: 27 November 2026

Department: Facilities

Employment Type: Permanent

Location: Glasgow

DISCOVER YOUR POTENTIAL. BUILD YOUR CAREER. JOIN US AT AAB.

AAB is a leading professional services firm operating across the UK, Ireland, and the USA. We specialise in the mid-market, supporting individuals, family businesses, and organisations with a full suite of services including audit, tax, corporate finance, payroll, people consultancy, and wealth management. With 1,000+ team members, we deliver expert support to clients all over the world.

EVERYONE HAS THE AABILITY TO SUCCEED- WE’LL HELP YOU GET THERE.

Our people are at the heart of everything we do. We succeed together as one team, building strong client relationships through passion, empathy, and straightforward advice. That’s what makes AAB different. We invest in brilliant talent across every area of the business, offering tailored training, professional qualifications, and continuous support to help you grow.

Your growth matters to us. We’ll give you the tools, encouragement, and opportunities to lead, learn, and make an impact. Guided by our six core values, we foster a culture where collaboration, trust, and enthusiasm thrive.

AABSOLUTELY DEDICATED TO HELPING YOU ACHIEVE YOUR GOALS

At AAB, your career is what you make it. We are here to help you turn ambition into action, whether that’s becoming a technical expert, a future leader, or someone who simply makes a difference every day. If you're ready to be part of a team that’s united by purpose and driven by values, we’d love to hear from you.

ESG COMMITMENT

We take our responsibility seriously. From reducing our environmental impact, to supporting education through training and talent programmes, to giving back to our local communities with our charitable initiative ABBIE- ESG is part of who we are.

Key duties & responsibilities:

Facilities Operations:

• Act as the first point of contact for facilities‑related queries from colleagues across all office locations
• Coordinate day‑to‑day building operations, including cleaning, maintenance, waste, security, utilities, and office services
• Log, track, and manage reactive maintenance requests through to completion
• Liaise with external contractors and service providers to ensure works are completed on time, to specification, and within agreed service levels
• Monitor facilities standards and elevate issues where required
• Support local office and OSS function with ad hoc time sensitive administrative tasks ensuring key deadlines are met
• Event co ordination, client and internal event planning and execution in conjunction with marketing and event team

Reception & Front-of-House Duties (cover):

• Act as first point of contact for visitors, clients, and contractors, ensuring a professional and friendly welcome
• Manage reception desk and switchboard, answering and directing calls appropriately
• Coordinate visitor sign-in, badges, and compliance with security procedures
• Manage meeting room bookings, room setups, and refreshments
• Handle incoming and outgoing post, deliveries, and couriers
• Maintain reception and meeting areas to a high presentation standard

Health, Safety & Compliance:

• Support the delivery of Health & Safety requirements across the estate
• Assist with conducting and maintaining risk assessments, inspections, and associated action plans
• Coordinate statutory checks (e.g. fire alarms, emergency lighting, water hygiene) and maintain compliance records
• Support incident reporting and investigation processes

Contractor & Supplier Management:

• Raise purchase orders and process invoices in line with internal procedures
• Maintain accurate records of contractors, service agreements, and renewal dates
• Support…