Secretary – Diabetes and Endocrinology

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.

An opportunity has arisen for a Support Secretary within the Diabetes and Endocrinology service, based at the Queen Elizabeth University Hospital. The postholder will provide a comprehensive secretarial and administrative service to medical staff and specialist nurses within the Diabetes and Endocrinology service and will also provide support for the associated multidisciplinary team (MDT) meetings. The role requires excellent organisational skills, accuracy and a high degree of knowledge of secretarial and administrative procedures.

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Greater Glasgow and Clyde (NHSGGC) is unable to provide candidates or employees with a Certificate of Sponsorship (COS).

• Base:
  Queen Elizabeth University Hospital, 1345 Govan Road, Glasgow, G51 4TF
  
• Hours: 29.7 hours per week
• Working pattern:
  Monday to Thursday
• This post is fixed term for 12 months
• Please note the salary is Pro Rata for part time hours.

You will provide a comprehensive secretarial and administrative service to medical staff and specialist nurses within the Diabetes and Endocrinology service, including supporting MDT meetings associated with the service. The role requires the ability to communicate effectively with patients, colleagues and members of the multidisciplinary team, deal confidently with the public, and maintain accuracy while working under pressure and managing frequent interruptions.

You will be required to prioritise workload, meet tight deadlines and maintain a high standard of administrative support across the service.

• Business Management/Administration qualification or equivalent knowledge and skills in medical administration is desirable.
• Excellent communication skills.
• Experience of dealing with the public, colleagues and multidisciplinary team members.
• Knowledge of secretarial and administrative procedures.
• Reasonable knowledge of NHS systems is desirable.
• Working knowledge and understanding of the NHS Trak Care system.
• Good working knowledge of Microsoft Office applications.
• Ability to work under pressure and prioritise workload effectively.
• Ability to meet tight deadlines while maintaining accuracy.
• Ability to concentrate on essential tasks despite frequent interruptions.

We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Leeann Donohoe
Admin/Waiting List Manager
Telephone:
Email:
Leeann.donohoet

This post may require a satisfactory PVG Scheme…