Events Coordinator

Overview

Job Title:

Events Coordinator

Location:

The Tall Ship Glenlee, Glasgow

Salary: starting at £26,000 depending on experience

Hours of Work: 37.5 hours a week, flexible between office admin time and events requirements. Will include a mixture of early starts and late evenings between week days and weekends.

Responsible to:
Visitor Experience Manager

• Provide a warm welcoming first contact with clients and manage the communication throughout the planning process until delivery.
• Manage the diary to ensure smooth turnover times and no conflicts taking place between events, ship activities, ship maintenance and the visitor attraction.
• Provide professional walkarounds of the ship to ascertain the client’s requirements while demonstrating knowledge of the ship in a positive and enthusiastic manner.
• Build and maintain strong client relationships to ensure their trust throughout the planning stages and delivery.
• Ensure all clients are provided with T&C’s and risk assessments prior to their event.
• Liaise with the finance department regarding all event invoices and payments.
• Ensure all events follow current licensing laws.
• Create and circulate function running orders to the front of house team and crew in advance for each event.
• Maintain relationships with external catering companies and vendors and ensure all relevant documentation is up to date and on site for each event on board.
• Develop and implement an annual event plan to increase revenue.
• Work within the Events Department budget and report and manage KPIs.
• Support the Tall Ship social media accounts to promote in-house events.
• Ensure all procedures and trackers are up to date throughout event planning stages.
• Produce and present reports to the board of directors and at team meetings.
• Supervise the team throughout the event and run the in-house events.
• Be an ambassador for Glenlee and the company values in an internal and external setting.

• Be able to use own initiative
• Have an in-depth understanding of event management procedures
• Have a can-do attitude
• Have a thorough understanding of standard office software
• Have excellent communication skills
• Be enthusiastic
• Have experience with social media content
• Be a team player
• Can work well under pressure

• Hold a Personal License (preferred but not essential)
• Have an HND in Events Management or similar OR minimum 2 year experiences in a relevant role within the Events/Hospitality/Tourism industry
• Applications close 13/02/26
• Interviews will be scheduled WB 16/02/26