Accounts Payable Assistant; Maternity Cover

Job Description

We are seeking a proactive and self‑motivated Accounts Assistant to join our growing Finance Team on a temporary 15‑month contract to cover a period of maternity leave. In this busy and varied role, you will bring a meticulous, organised approach while developing your skills and contributing effectively within a small, collaborative team. Strong prioritisation and workload management will be essential to delivering high‑quality support in a fast‑paced environment.

• Manage centralised accounts payable mailbox and administer Kofax system
• Input purchase invoice details through Oracle System
• Prepare electronic payment runs either by BACS or international transfer
• Direct contact for all incoming accounts payable & payment queries
• Maintain & actively work the invoice query log in collaboration with stores and purchasing departments
• Direct contact for new supplier accounts
• Maintain/update creditor/debtor account details
• Enter accruals and prepayment journals
• Process weekly expense claims
  
  Manage company credit card scheme and expense postings and reconciliations
• Manage data archive records with Iron Mountain

• Assist with general areas of administration including mail for accounts payable
• Record petty cash transactions including cash advances
• Assist Finance Manager with general accounting requirements as and when required

• Knowledge of MS Office/Outlook and Oracle (or similar large ERP system)
• Experience in a high‑volume transactional environment
• Experience of multi‑currency transactions and settlements
  
  Working to tight corporate deadlines in a large multi‑national company
• Attention to detail & transactional accuracy
• Accountable & ownership of assigned duties & activities
• Team Player – work as part of a team in a collaborative manner
• Process Improvement – maximise efficiency and ability to improve end‑to‑end processes
• Resilience – absorb change & new work practices in line with business requirements
• Communication – be able to work cross‑functionally and to articulate ideas and suggestions

Skills & Other Requirements

• Demonstrated problem solving and work prioritisation skills.
• Ability to keep up to date with technology and apply to business strategic plan.
• Ability to achieve results independently or working with others.
• Excellent interpersonal and communication skills; ability to communicate effectively with end‑users, management, and staff.
• Ability to handle multiple priorities involving internal customer requests and demands.
• Ability to excel in a cross‑organisational, cross‑cultural, global team environment.
• Handle special assignments promptly and professionally.
• Set a high standard of ethics, professionalism, and competency.

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard‑work through a competitive compensation program.

It's an exciting opportunity to work for a company that offers stability, longevity and growth.

Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.