Accounts Payable Assistant

Role:
Accounts Payable Assistant

Location:
Glasgow (Office based)

Salary:
Dependent on Experience

We are looking for a highly organised, detail-oriented Accounts Payable Assistant to take ownership of the accounts payable function in a busy, fast-paced business. This is a hands-on role responsible for ensuring the accurate processing of supplier invoices, timely payments, and the effective management of supplier accounts. The successful candidate will play a key role in supporting the finance team, maintaining strong supplier relationships, and ensuring robust financial controls are in place.

• Manage the purchase ledger function, processing a high volume of supplier invoices accurately and efficiently using Sage 200.
• Ensure supplier payments are made accurately and in accordance with agreed payment terms.
• Reconcile supplier statements and investigate and resolve account discrepancies.
• Build and maintain effective relationships with suppliers and internal stakeholders to resolve queries promptly.
• Match invoices against purchase orders and supporting documentation where required.
• Prepare and submit VAT returns through Sage.
• Complete month-end purchase ledger processes to support the timely production of management accounts.
• Maintain accurate supplier records and account information within the finance system.
• Review supplier pricing and account data to ensure accuracy.
• Identify and implement process improvements to enhance efficiency and controls within the accounts payable function.
• Provide support across other areas of the finance department as required.
• Assist with additional finance administration, reporting, and ad hoc projects.

• Previous experience within a purchase ledger or accounts payable role.
• Experience using Sage accounting software, ideally Sage 200.
• Strong organisational skills with the ability to manage a high volume of transactions.
• Good working knowledge of Microsoft Excel.

• Experience working within a busy, high-volume finance environment.
• Exposure to wider finance processes and reporting.