Transactional Finance Administrator

Glasgow OR Inverness (Hybrid)
Permanent | Full Time – 37.5 hours
Salary range £26,500 - £28,000 (depending on experience)

Caledonian Sleeper is an iconic overnight rail journey connecting Scotland with London, operating nightly (excluding Saturdays) and serving major cities and rural destinations. With a heritage dating back to the late 19th century, we are renowned for comfort, hospitality and a unique travel experience across the UK’s scenic routes.

As a service operated on behalf of the Scottish Government, Caledonian Sleeper contributes to sustainable, convenient travel as part of the UK public sector.

Our core values are Togetherness, Respect, Integrity and Passion, underpinning everything we do. We are committed to a diverse and inclusive organisation that reflects the communities we serve and fosters a collaborative, respectful and passionate approach to guest experience.

Caledonian Sleeper Limited (CSL) is redefining how Finance operates - modernising systems, strengthening processes and building a team culture where everyone contributes to accurate, timely financial information.

We are seeking a Transactional Finance Administrator to join the Finance team  this role, you will manage day-to-day transactional activities, ensuring accurate and timely processing of financial documents across Accounts Payable (AP).

You will work closely with the wider Finance team and help ensure transactional records are complete, compliant and audit ready.

The Transactional Finance Administrator will support the Finance team by managing day-to-day transactional tasks and ensuring accurate, timely processing of financial documents.

• Confirm Deliveries and perform Goods Receipts
• Maintain the Purchase order Log
• Mailbox Management
• Ensure timely payments to suppliers.
• GR/IR support
• Any other tasks as allocated by the Transactional Finance Manager
• Following procedures and controls.
• Assist in the implementation of process improvements.
• Responsibilities may evolve with changes in the business, and the post holder should be flexible and adaptable to meet new demands.

• Ensure compliance with internal policies and external regulations.
• Assist with implementing process improvements.

• Undertake other tasks allocated by the Transactional Finance Manager, with responsibilities evolving as the business changes.

To excel in this role, you will need:

• To be reliable and organised with a strong attention to detail and a positive and collaborative approach.
• To be willing to learn new systems and processes
• The ability to manage routine tasks accurately and consistently
• An understanding of accounting principles, financial regulations and compliance is preferred.
• Have the capability to process payments while ensuring the accuracy and completeness of all transactions.
• Competent user of Microsoft Office applications, particularly Excel.

The requirements of this role align with our core values in the following ways:

• Togetherness:Works closely with the Finance team to manage daily transactional execution and keep activities moving in a shared, team-based way.
• Respect:Ensures accurate, timely processing of invoices and documents (including confirming deliveries and goods receipts), showing care for stakeholders’ work and for what others need to run effectively.
• Integrity:Ensures that financial policies and procedures are followed. Supports accurate reconciliations (including GR/IR and vendor statement reconciliation), maintaining reliable records across AP/AR and the general ledger.
• Passion:Brings a continuous-improvement mindset to optimise AP/AR processes, resolve transactional issues, and improve day‑to‑day ways of working.

• Be part of an iconic brand with a rich heritage and a forward‑looking future.
• Collaborate across a diverse network of partners, depots and onboard teams in a values‑led, inclusive culture.
• Play a pivotal role in delivering a premium guest experience every night across Scotland and beyond.
• Access a hybrid work environment…