Team Administrator

Main area Secured Services Grade Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday 8.30 - 16.30) Job
-TH212-HMPLG-B

Site HMP Lowdham Grange Town Lowdham, Nottingham Salary £25,760 - £27,476 per annum Salary period Yearly Closing 08/10/2026 08:00

NHFTprovides integrated

Healthcare services at HMP Lowdham Grange.

Services include primary care, pharmacy, mental health, neurodiversity and substance misuse, working with our Partner Agencies to support the health of male patients.

Toworkaspartofthe Healthcare team,providingadministrativesupport,ensuringsafeworkingpracticesinasecureenvironmentinaccordancewiththe Trust and prison policies and procedures.

The post holder will work in close liaison with other disciplines in prison setting and with external agencies in arranging appointments to meet patient care.

Thepostholderwillbefullyintegratedin a multi-disciplinary team .

Therolewillinvolveworkingattimeswithoutdirectsupervision,undertakingdelegatedtasksandreportingbacktotheline manager.

Thepostholderwillactivelyparticipateintheongoingdevelopmentofpositiveworkingrelationshipswithofficersandstaffthroughoutthe prison.

Please note this post is subject to security vetting. To be considered for this post you will need to have continuously resided in the UK without any breaks for a minimum of 3 years prior to this application and be able to evidence your years of residency. Please note without sufficient evidence your application may not progress.

• Booking clinics and managing clinicians’ ledgers
• Systm One administration including workflow, tasks, pathology, links, registrations, deductions,
• Sending correspondence to patients under direction from clinical or leadership team
• Placing procurement requests required by the teams
• Takingminutesinclinicalandoperationalmeetings
• Handling of healthcare Subject Access Requests.
• Organising,bookingandplanningservicewideandlocalteammeetings
• Administration for Pharmacy Team
• Medication orders and stock management
• Filing prescriptions

NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and out in the community. Because we put the person at the centre of all we do, we focus on delivering care that is as easy to access as possible. This means many of our services can be provided at home, work or in schools.

We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.

NHFT promotes a culture of learning to improve the care and safety of our patients and staff, which focuses on people who enable our Trust to be ‘outstanding’ by supporting opportunity, innovation, development and growth.

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the ‘About You’ Section of the document.

• Experience of working in a patient facing admin role
• Confident in Microsoft Office programmes, including Outlook, Word & Excel
• Experience of Systm One clinical system
• Experience with taking minutes
• Ability to work within a fast paced team/environment

• The application includes evidence of the required years of UK residency to meet prison vetting standards

• Previous experience / knowledge of using electronic patient record systems (Systm One)
• Excellent interpersonal skills and the ability to utilise them to communicate effectively within a multi-disciplinary and team based working environment.
• Flexible approach to the changing daily needs of the service
• Experience working…