Recruitment Support Specialist

Recruitment & HR Support Specialist

Fixed Term – 12 Months

Glasgow | £35k per annum (dependent on skills and qualifications)

Full‑time | Hybrid

Joint‑contribution pension from 6% (12% total) – Enhanced maternity & family leave – Life assurance – Holiday Plus – Virtual GP & Employee Assistance Programme plus retail and leisure discounts & many more.

The Recruitment & HR Support Specialist role plays a key part in driving efficient recruitment and HR operations and providing a positive candidate experience, from coordinating job postings and managing candidate documentation to ensuring smooth communication throughout the hiring process and the employee lifecycle.

• Prepare and process requisitions for business approval.
• Create, post, and manage job advertisements across relevant platforms.
• Oversee recruitment communications and respond to general queries.
• Organise and administer HR company inductions to all frontline new starters across the business up to Exec level.
• Maintain candidate records, ensuring proper documentation storage, and following procedures for data retention and disposal.
• Coordinate and submit regular internal reports and job listings.
• Practice excellent record keeping and tracking of requisition approvals.
• Schedule and coordinate interviews from calling candidates, scheduling Teams meetings and sending interview invitations.
• Provide flexible support to the wider Onboarding and HR Administration team, assisting with contract and letter approvals, workload management and ensuring timely and accurate completion of tasks across the function.

• Previous, proven experience of working within a busy recruitment environment.
• Previous, proven experience of working within a recruitment governance role is highly desirable.
• Excellent communication skills, both written and verbal.
• Proficiency with office software including Microsoft Office (Word, Excel, Outlook) and applicant tracking systems (ATS) or HR platforms.
• Strong organisational skills with the ability to manage multiple tasks and deadlines efficiently.
• Discretion and confidentiality when dealing with sensitive candidate and company information.
• Ability to work independently and proactively while also being a strong team player.

If you require any accommodations or support during the application process, reach out to us. We’re here to help ensure an inclusive and accessible experience for everyone.