Deputy Director of Procurement Job Glasgow area,Scotland UK,Management

Please note this vacancy is open to University of Glasgow employees only

Job Purpose

Responsible along with the Director of Procurement, for the strategic development and Leadership of the Procurement team and aligning it operationally with the overall University strategy and external driver such as legislation and Scottish Executive initiatives. Ensure that Procurement Policies, Strategies and Procedures are maintained and implemented across the University and support best practice activity and robust governance, maximising value for money at all times.

Support and deliver Sustainable Procurement practices that achieves value for money on all external spend. Provide effective leadership, management and support to all Category Managers and Procurement team members providing leadership, guidance and advice as required.

Main duties and responsibilities

To develop, implement and maintain the University's procurement strategy and supporting policy and procedural frameworks

Leading and managing a professionally qualified Procurement team, by establishing and embedding quality and performance standards and measures and developing and improving the capability of individuals in order to achieve operational and strategic goals

Provide leadership and management to the team, overseeing all projects and providing strategic advice to senior executives and the team as necessary with an emphasis on keeping in line with strategy and value for money.

Provide specialist advice and guidance where necessary on complex projects covering procedural, legal and technical issues

Personally, manage a tender portfolio including the more complex category areas, from conception to contract preparation, debrief and award

Lead the process for all Capital tenders within Estates and Buildings working as a strategic partner with the E&B leadership teamwork with Senior Finance Colleagues and support the Finance Director to ensure the financing profile and contractual arrangements provide best value for money for the University during the life span of the Campus Development Strategy

Applying high level expertise and broad knowledge to provide procurement and contractual guidance and advice to all staff across the University on a wide range of issues directly and indirectly related to procurement and business procedures. This advice will often include legal advice and will require an interpretation of legal and internal rules.

Source appropriate external advice when necessary to assist in managing risk for the University in relation to more complex contracts

Evaluate existing processes to ensure robust and legally compliant systems are in place to promote best value procurement in a developed environment.

Propose and implement changes required to current policies such as Procurement Policy, C&SRM Policy, Guidance for less than and above £25k over 48 months, Travel, Purchasing Cards, and Procurement procedures (as part of Financial Procedures).

Devise and provide training and advice to staff and monitor departmental activity (made visible by the Purchase to Pay process) with a view to improving compliance and developing new opportunities

Research and prepare and take responsibility for strategic documents as required; for example, Procurement Policy, Procurement Strategic Plan, annual report, response to audit reports and creation of Procurement team performance monthly reports, ad-hoc reports and policies as required.

Create, promote and implement the University compliance to the Procurement rules and regulations against all spend (dashboard report) monthly.

Create improvement plans for non-compliant spend

Continuously improve Procurement practice across the University to enable achievement of Chartered Institute of Procurement and Supply (CIPS) Corporate Certification for the University of Glasgow, with ongoing monitoring and audit compliance

Lead initiatives to deliver procedural and efficiency improvements across the University and promote best practice. Projects will include:

Maximise the value benefit of E Procurement, working collaboratively with colleagues in systems and across the University to ensure the project is managed effectively and suppliers are adopted, and end users are made aware of how to access the contracts vie e procurement.
Create, implement and refresh Category Strategies for key budget holders.
Enhance and improve the centralised documentation control for all procurements, following the Scottish Government procurement journey.
Lead and deliver…