Framework Administrator

Framework Administrator (BBBH
442687) Glasgow, Scotland

Salary: GBP
24800 - GBP
24800 per annum

Job Title: Framework Administrator

Reports to: Team Manager

Purpose: Aligned to sales leads, this role is primarily to support the sales leads to enable them to secure business through existing government frameworks. This role will be the single point of contact for inbound/outbound calls and inbox management along with managing the framework MI reporting and internal Share Points. This role also provides direct support to internal bid managers along with bid coordination for customer opportunities and tenders.

• Full ownership of the framework inbox, monitoring it periodically throughout the day
• Filing relevant emails into the corresponding folders and ensuring all passwords are updated monthly
• Monitor all portals and associated emails for potential sales opportunities
• Support for Bid Managers to ensure Proposal Content meets client requirements
• Provide information & inputs into Framework related SharePoint and Intranet
• Coordinate corporate governance requirements and ensure governance objectives are correctly carried out
• Work with the relevant sales channels to ensure opportunity search keywords are accurate
• Distribute all sales opportunities received in the bid team inbox from the various portals, along with all information available
• Follow up all distributed leads 24 and 48 hours after sending through the lead to the relevant sales channel, monitor and record all leads that have come through, using the lead tracker spreadsheet to capture the information
• Work with the Head of Bids and Bid Managers to maintain the accuracy of the tender pipeline workbook
• Support the Bid Manager in working with the relevant sales channel to ensure all missing information is completed in a timely manner
• Compile and distribute the weekly report, ensuring that the information is accurate and format/layout of the report is easy to digest
• Provide support to the team when needing meeting rooms and setting up meetings; record any actions from the weekly Bid Team meeting, agreeing timescales for completion with the Head of Bids
• Distribute the minutes from the weekly Bid Team meeting and complete all standard company questions (e.g., turnover, contact details, structure) on PQQs / ITTs / RFPs
• Where required support the sales channels in completing standard questionnaires required to get onto organization’s supply chain

• Proficient Excel user
• SFDC knowledge
• SharePoint building knowledge
• Good verbal and written communication skills
• Analytical skills
• Ability to gain critical information and present it effectively
• Flexible and adaptable to changing requirements
• Attention to detail
• Ability to provide innovative ideas
• Proactive, self‑motivated and self‑starting
• Good time management
• Good team working skills

• Relationships with various Business Units
• Relationships with internal & external support functions (e.g., field account managers, sales leads, specialists)