Collections Management Assistant

Please note this vacancy is only open to current contracted University of Glasgow employees.

Provide an effective service, working on the delivery of the day-to-day operations of the Hunterian Collections Study Centre in Kelvin Hall, including location and delivery of objects to search rooms and labs; supervision of research and object-based teaching activities; re‑location of objects within collections stores; quarantine objects entering Kelvin Hall. Operate as fire warden within the Study Centre.

Assist with Hunterian collections management activities on and off campus including collection moves, exhibition installations and loans.

• To assist the Collections Manager with all day-to-day collections management operations.
• To provide access to collections in line with strategic goals, including the invigilation of collections-based research and the facilitation of collections-based teaching in the Hunterian Collections Study Centre. Working to remove barriers to access for all users, with a focus on expanding physical and digital access to collections for stakeholder communities.
• To locate and move the Hunterian’s collections in accordance with best practice in collections care and health and safety; including collection moves from off‑site storage and the unpacking and quarantine of collection items entering Kelvin Hall.
• To ensure documentation of all collection activity is accurately recorded on Emu, including but not limited to location updates, images and condition notes.
• To work with the wider Hunterian Collections Management and Curatorial teams in delivering all aspects of the Hunterian Collections Study Centre functions as appropriate.
• To assist in the identification, monitoring and recording of environmental and conservation issues relating to the collections.
• To assist with collection moves and exhibition installations on and off campus, including couriering national and international loans as required.
• To act as fire warden in The Hunterian Collections Study Centre at Kelvin Hall.

• A1 Either Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or
  3), or equivalent (including professional accreditation with relevant formal training) and experience of personal development in a similar or related role(s). Or, ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar or number of different roles.
• A2 Authoritative and practical understanding of current best practice in collections management and care in large multi-disciplinary museums.

• B1 A post‑graduate qualification in museum, library, archive, information management/studies.
• B2 Demonstrable continuing engagement with development of current professional practice.
• B3 Fundamental understanding of wider museum practices and collections work.
• B4 First Aid qualification or ability to obtain this following training.
• B5 Full driving licence with ability to transport museum collections.

• C1 Ability not only to plan and prioritise own work activities but to react to changing issues/priorities as required.
• C2 Ability to work effectively and flexibly independently and as part of a team, engaging effectively multiple stakeholders and multi-disciplinary teams across the organisation.
• C3 Significant demonstrable people skills to support and direct visitors and users of the Hunterian Collections Study Centre.
• C4 Good level of IT competence, in particular familiarity with museum collections databases.
• C5 Good communication skills, both written and interpersonal, with some experience of building relationships with a wide variety of relevant stakeholders and the ability to communicate technical information to a variety of needs.
• C6 Ability to handle museum and gallery collections safely, assessing risk and making decisions accordingly.
• C7 Ability to work effectively, maintain professionalism and react calmly when dealing with day-to-day problems and/or…