Collection Services Assistant; PSS-AS), Campbell Library

Position: Collection Services Assistant (PSS3-AS), Campbell Library

Welcome to Rowan University’s Career Site

A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie‑classified R2 (high research activity) institution, Rowan has been recognized as the third fastest‑growing public research university, as reported by The Chronicle of Higher Education.

For more information on Rowan University,  .

All positions are contingent upon budget appropriations.

Rowan Employee Benefits

Rowan University offers a comprehensive benefits package to its staff and faculty members
* including health, prescription, and dental coverage, vision reimbursement, a variety of investment options including mandatory pension programs and voluntary retirement savings opportunities, tuition benefits and scholarships, and paid time off. For more information on available benefits at Rowan, please visit the Benefits website . Benefits available to employees of the Rowan‑Virtua School of Osteopathic Medicine can be viewed here .

* Available benefits are dependent upon employee class and union affiliation.

Collection Services Assistant (PSS3‑AS), Campbell Library

Apply now Job no: 501160
Work type: Regular Full‑Time
Location: Glassboro, New Jersey
Categories: Professional

Position Summary

The Collection Services Assistant supports the operations of Campbell Library’s Collection Services unit by assisting with acquisitions, budget coordination, and vendor relationship management in collaboration with the Associate Director, Collection Services, and the University’s central IRT Finance team.

This position helps ensure that library collections and related resources are acquired and maintained efficiently by preparing documentation, tracking renewals, monitoring budget activity, and facilitating communication among library staff, IRT Finance, vendors, and other University partners. The role also contributes to the analysis of collection expenditures and the preparation of materials needed for contract evaluation and vendor negotiations. The Collection Services Assistant plays a crucial role in maintaining accurate records, enhancing workflow efficiency, and supporting the Associate Director’s decision‑making across all areas of collection management.

Acquisitions

and Contract Coordination – 35%

• Prepare and organize materials to support the acquisition and renewal of print and electronic resources, including vendor quotes, pricing analyses, and contract summaries.
• Assist the Associate Director in evaluating and negotiating vendor agreements by gathering comparative pricing data, usage information, and prior contract terms.
• Coordinate with the IRT central finance and procurement teams to ensure accurate information and documentation are provided for purchasing and payment processes.
• Maintain records of order requests, vendor information, and renewal timelines to support timely review and approval.
• Track and document communications with vendors and consortium partners regarding orders, renewals, and terms of service.

Budget Analysis and Financial Liaison – 35%

• Collaborate with the IRT central finance team to monitor library collection budgets and funds, ensuring allocations and expenditures are accurately reflected in Alma and other reporting systems.
• Assist in preparing regular budget and expenditure analyses for the Associate Director, identifying spending patterns and providing supporting data for budget planning.
• Help reconcile collection‑related data between Alma and the University financial systems and prepare documentation for IRT Finance review.
• Contribute to the development of dashboards and reports used to monitor collection trends, encumbrances, and renewal cycles.

Collection Development and Stakeholder Support – 20%

• Respond to inquiries from library directors, faculty, and staff regarding potential new resources, renewals, and…