AP Specialist

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Chem Treat is looking for a confident and career-motivated individual to join our growing company. This individual will report directly to the AP Manager at our Glen Allen location. The right candidate will be responsible for providing data entry, accounting support and communicating with company vendors in terms of invoice processing and payment. The AP Specialist will be responsible for maintaining communication with internal parties both in the Accounting Department and with other departments.

The right candidate must have excellent follow up skills, ability to work independently and with a team, strong computer skills, and attention to detail and accuracy.

• Match and enter all PO invoices from inventory and non-inventory vendors, research and resolve all quantity and price variances with urgency and maintain excellent communication with the vendor and buyer on all PO issues to prevent supply constraints.
• Use of Accounts Payable workflow tool (ExFlow) in D365, to manage invoice approval and integrate with Company’s ERP system.
• Ensure accurate entry and timely payments of vendor invoices; maintain accurate records and control reports. Review daily posting to ensure accuracy and completeness of backup. Review Accounts Payable Aging report with AP Manager weekly.
• Responsible for processing and/or reviewing invoices for accurate account classifications; match original invoices and requests for payment with purchase orders or check requests; verify receipt of goods or services; resolve discrepancies and problems regarding prices, delivery, and/or quality, and impute use tax as appropriate.
• Communicate professionally with internal and external parties verbally and in written form. Interact with managers throughout the Company, other members of the accounting department and vendors. Proactively documents actions taken to resolve issues that arise so that internal and external parties (such as outside auditors) can easily follow procedures/actions taken.
• Perform all month-end close duties including timely close of accounts payable system and working with accounting department to record accrued liabilities for invoices not yet received, prepare Month End A/P Accruals.
• Monitor and analyze specific accounts payable operations, such as: invoice research and follow up; problem documentation; standardization of input. Communicate with other departments and with vendors regarding our position on relevant issues. Design/revise forms, tools, and procedures to improve efficiency. Perform specific accounts payable output duties, and special projects, as needed.

• Assists with special projects
• Other duties assigned

• Bachelor’s degree in accounting, Finance, Management, or related field preferred or three or more years of Accounts Payable experience.
• Extensive knowledge of accounting and management principles and Accounts Payable procedures.
• Advanced Excel skills and ability to analyze large amounts of spreadsheet data and formulas. Strong attention to detail.
• Commitment to ethical behavior with a willingness to adhere to all company policies and current financial legislation.
• Excellent communication and interpersonal skills. Motivation to develop and maintain internal and external relationships.
• Exceptional time management and organizational skills.
• Ability to work closely within a team structure.

• Bachelor’s degree or 2-year college degree
• Minimum 3-5 years work-related experience

• Constantly required to sit and occasionally required to walk, stand, climb (includes stairs), balance, stoop, bend, kneel, crouch or crawl, and talk, hear, and smell.
• Constantly using hands and fingers to handle, feel or operate objects, and computer keyboards.
• Routinely required to reach with hands and arms, squat, turn/twist, or reach, lift, carry, push, or pull up to 20 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The Physical…