Accounts Payable Specialist

We are seeking a detail-oriented and proactive Accounts Payable Specialist for a contract position in Glen Allen, VA. In this role, you will play a critical part in managing high-volume PO and non-PO invoices, resolving discrepancies with speed, and ensuring smooth accounts payable operations using Dynamics 365 and ExFlow. The ideal candidate thrives in a fast-paced environment, possesses solid problem-solving skills, and excels at cross-functional communication with internal managers and external vendors.

• Invoice Matching & Data Entry:
  Accurate matching and entry of high-volume PO and non-PO invoices for inventory and non-inventory vendors.
• Variance Resolution:
  Promptly research and resolve quantity, price, delivery, and quality discrepancies; maintain proactive communication with buyers and vendors to prevent supply chain constraints.
• Systems & Workflow Management:
  Utilize the ExFlow AP workflow tool within Microsoft Dynamics 365 (D365) to manage invoice approvals and seamless ERP integration.
• Payment Processing & Controls:
  Ensure accurate, timely payment of vendor invoices, impute use tax as appropriate, and maintain audit-ready records and backup documentation.
• Reporting & Analysis:
  Review daily postings for accuracy and conduct weekly reviews of the Accounts Payable Aging report alongside the AP Manager.
• Stakeholder & Vendor Communication:
  Build professional relationships with internal department leads, accounting colleagues, and external vendors; maintain clear documentation of issue resolutions for audit compliance.
• Process Improvement:
  Monitor AP operations, standardized input procedures, and assist in designing or revising forms and tools to drive operational efficiency.

• Experience:
  
  3+ years of progressive Accounts Payable experience in a high-volume PO environment.
• ERP & Software Expertise:
  Hands-on experience with Microsoft Dynamics 365 (D365) and automated AP workflow tools (preferably ExFlow) is highly desired.
• Technical
  
  Skills:
  
  Solid understanding of general ledger account coding, 3-way matching, sales/use tax rules, and AP aging report analysis. Intermediate to advanced Microsoft Excel skills.
• Communication:
  Excellent written and verbal communication skills with a track record of professional vendor management and cross-departmental collaboration.
• Attributes:
  High urgency, sharp attention to detail, strong problem-solving ability, and a continuous improvement mindset.

• Match and enter all PO invoices from inventory and non-inventory vendors, research and resolve all quantity and price variances with urgency and maintain excellent communication with the vendor and buyer on all PO issues to prevent supply constraints.
• Use of Accounts Payable workflow tool (ExFlow) in D365, to manage invoice approval and integrate with Company's ERP system.
• Ensure accurate entry and timely payments of vendor invoices; maintain accurate records and control reports. Review daily posting to ensure accuracy and completeness of backup. Review Accounts Payable Aging report with AP Manager weekly.
• Responsible for processing and/or reviewing invoices for accurate account classifications; match original invoices and requests for payment with purchase orders or check requests; verify receipt of goods or services; resolve discrepancies and problems regarding prices, delivery, and/or quality, and impute use tax as appropriate
• Communicate professionally with internal and external parties verbally and in written form. Interact with managers throughout the Company, other members of the accounting department and vendors. Proactively documents actions taken to resolve issues that arise so that internal and external parties (such as outside auditors) can easily…