Workplace Coordinator

Executive Recruiter at Seneca Resources - Looking for top talent in RVA, DC, ATL, NC, NY, and Bham!

We are seeking a detail-oriented Workplace Project Coordinator to support workplace design, furniture coordination, and project execution initiatives in a fast-paced corporate environment. This role partners closely with Workplace & Design stakeholders, vendors, and internal teams to manage work order tickets, coordinate installations, and support office moves, artwork installations, and space planning activities.

The ideal candidate brings a blend of project coordination, workplace design, AutoCAD/Revit expertise, and strong organizational skills, with the ability to manage multiple priorities while maintaining accuracy, compliance, and service-level commitments.

Work Order & Ticket Management

• Manage 10–30 active furniture and facilities-related tickets concurrently, from intake through completion.
• Track progress, communicate updates to requestors, and ensure adherence to SLA requirements.
• Coordinate with internal teams and external vendors to resolve requests efficiently.
• Gather site information (photos, measurements, surveys) to support accurate vendor scoping.
• Coordinate vendor site visits, security access, and on-site escorts as required.
• Create existing and proposed furniture layout drawings aligned with design standards, ADA requirements, and building codes.
• Support pricing research, purchasing approvals, cost centers, and documentation for billing and asset tracking.

Project Coordination & Installations

• Support furniture, artwork, and branding installations across corporate and branch locations.
• Perform site surveys, furniture and artwork punch lists, and field documentation.
• Track job costs, request purchase orders, and maintain organized project documentation.
• Create installation and presentation materials using AutoCAD/Revit, Adobe Acrobat Pro, and PowerPoint.
• Lead coordination meetings with end users, business partners, and project teams to define scope of work and execution timelines.
• Issue drawings and documentation to internal teams and vendors to support timely installations.

Artwork & Asset Coordination

• Coordinate with framing vendors and art handlers for re-matting, reframing, pickup, and installation.
• Ensure artwork installations align with established design standards and schedules.
• Support asset documentation updates within CAFM or asset management systems, as needed.

Move Management & Space Planning

• Assist with office move projects, seating changes, and space reconfigurations.
• Update floor plans to reflect accurate seating assignments and layout changes.
• Conduct site walkthroughs to validate space data and documentation accuracy.

Additional Responsibilities

• Attend planning and scheduling meetings as needed.
• Support reporting efforts by creating diagrams and monthly metrics.
• Travel locally and overnight as required based on project needs.
• Perform additional duties aligned with workplace project support.

• 2+ years of experience using AutoCAD and/or Revit
• Experience supporting workplace design, furniture systems, facilities coordination, or project management
• Familiarity with ticketing or work order management systems preferred
• Prior experience in a help desk or service-oriented environment is a plus

• Proficiency in AutoCAD/Revit
• Ability to read and interpret floor plans and design drawings
• Working knowledge of Microsoft Word, Excel, and Power Point
• Experience using Adobe Acrobat Pro to create and edit documentation
• Understanding of furniture systems, equipment repairs, and warranty processes
• Basic knowledge of ADA requirements and building codes, with the ability to research and apply standards
• Strong written and verbal communication skills with internal teams, vendors, and stakeholders
• Highly organized, detail-oriented, and capable of managing multiple priorities
• Self-starter with strong problem-solving skills
• Ability to work independently while collaborating effectively within a team environment
• Comfortable following established processes, policies, and design standards

At Seneca Resources, we are more than just a…