Construction Administrator​/Billing Assistant

Overview

Construction Administrator with a growing painting subcontractor company located in the Western suburbs. This role supports project billing, contract administration, and accounts receivable processes for high‑performance coatings and facility maintenance painting projects.

Salary: $65,000 – $75,000 per year.
Employment type: Full‑time.

• Prepare and process project billing, including AIA documentation and lien waivers.
• Support project managers with contract administration and compliance tracking.
• Manage accounts receivable processes, including invoice follow‑ups and payment status reports.
• Coordinate with the accounting department to ensure accuracy of records.
• Maintain project documentation and ensure files are up to date and organized.
• Assist with prequalification paperwork, insurance certificates, and vendor setup.
• Provide administrative support to field and office staff as needed.

• 2+ years of experience in construction administration, billing, or accounting support.
• Familiarity with AIA billing, lien waivers, and construction contract terms.
• Proficiency in Microsoft Office Suite; experience with construction management software is a plus.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to manage multiple tasks and deadlines in a dynamic environment.

Employees are valued as the foundation of long‑term success. The team fosters a collaborative, fast‑paced environment that supports professional growth and personal accountability. Competitive compensation, a supportive leadership team, and opportunities for development make this an excellent place to build a career in construction administration.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information, or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.