Administrative Assistant, Enrollment Services CFNAIS

Administrative Assistant, Enrollment Services (FT) – College of Du Page

College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, preparing students for lifelong learning on a 273‑acre campus with nine associate degrees and a variety of professional and technical certificates.

We are an equal opportunity employer committed to diversity in the workforce.

• Provide high‑level administrative and operational support to the Executive Director of Admissions, Outreach & Enrollment Services.
• Manage sensitive student and staff issues with discretion and professionalism.
• Serve as liaison to internal and external stakeholders, coordinating meetings and communications across multiple divisions.
• Handle approval delegation for LRF, Concur, and timesheet approvals; act as proxy.
• Prepare high‑level reports on enrollment trends, initiatives, and outcomes.
• Monitor correspondence for potential issues and flag concerns.
• Assist in preparing board meeting material and presentations.
• Schedule and coordinate Strategic Enrollment Management (SEM) Charge Team and task force meetings.
• Coordinate budgets and track financial transactions, purchase requests, and expenditures for Admissions & Outreach, Enrollment Services, International Student Services, and Campus Central.
• Oversee vendor relations and external partner contacts.
• Maintain the Executive Director’s calendar and scheduling priorities.
• Organize and oversee hiring materials and committees.
• Manage paperwork and communications with HR.
• Assist with special projects for the cabinet and president as requested.
• Control inventory supply orders and complete maintenance work orders.
• Coordinate travel arrangements and expense reporting in Concur.
• Lead the preparation of the annual Executive Director’s Report, compiling and analyzing enrollment data.
• Perform other duties as assigned.

• Associate’s degree or equivalent combination of education and experience;
  Bachelor’s degree preferred.
• Minimum of 2‑3 years of executive‑level administrative assistance experience handling sensitive and confidential information.
• Proficiency with Microsoft Windows, Excel, Outlook, and internet tools.
• Excellent verbal and written communication skills.
• Four or more years of secretarial experience in higher education or a similar office environment.

Salary range: $55,000.00 – $75,000.00 (approximately, based on locality). Compensation is commensurate with experience.

Location:

Northbrook, IL.