Supervisor, Facilities Operations MFREFOM

Supervisor, Facilities Operations (FT),MFRE
34052

FOM

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Serves as a high-level operational, procedural, and analytical partner to department Directors, Managers, or multiple operational units. Under limited administrative direction, operates with broad independence, exercising discretion and independent judgment on significant administrative matters, workflow design, and resource allocation. Routinely evaluates complex operational challenges, formulates and implements department-level procedures, manages nuanced budgets, and independently handles sensitive personnel, financial data, and confidential information.

In the Director and Assistant Director's absences, assume responsibility for maintaining departmental workflow and continuity of operations as assigned.

Assist with the development and implementation of departmental procedures, workflows, and administrative processes under the direction of the Director or Assistant Director.

Coordinate assigned departmental projects and initiatives, following established objectives, timelines, and priorities.

Assist with departmental budget administration, including monitoring expenditures, processing purchase orders and invoices, maintaining records, and preparing routine financial reports.

Coordinate, hire, supervise, and assign work of support staff including administrative assistants and student workers, and conduct annual evaluations of support staff. Supervise and monitor the handling of service-related calls and emails to the Facilities Call Center (4440); serve as administrator for the web-based facility maintenance program and create work order reports. Process and manage sensitive personnel evaluations, HR requisitions, notice of change forms, internal investigations, and draft policies, exercising professional discretion and judgment on confidential matters, including coordinating and transmitting contracts with College legal counsel.

Serve as primary administrative liaison for the department; research, obtain documents, and gather information requested by Directors and Managers, the Board of Trustees, the President, and for Freedom of Information requests. Coordinate with Directors, Managers, Administrative Affairs, and Board Secretary in preparing monthly Board package information including Board recommendation letters for contract awards and change orders in a timely fashion, as well as drafting complex reports, white papers, policy briefs, and executive communications.

Coordinate comprehensive process-mapping initiatives across departmental workflows, evaluating compliance standards and driving continuous quality improvement. Aggregate, analyze, and synthesize institutional and departmental data sets, including educational data processing systems, to generate actionable insights and compliance reports for senior leadership. Schedule appointments and meetings and maintain calendars for Directors…