Village of Glen Ellyn, FOIA & Property Clerk

The Village of Glen Ellyn’s Police Department is seeking qualified candidates for the position of full-time FOIA & Property Clerk. This position is responsible for processing Freedom of Information Act (FOIA) requests; providing clerical and technical support for Police Department records; and performing duties related to the intake, storage, tracking, and disposition of physical and digital evidence. The FOIA & Property Clerk supports the Records Division and Property Officer to ensure compliance with statutory requirements, maintain accurate records, uphold strict chain-of-custody standards, and deliver responsive, courteous, and efficient service to internal staff, outside agencies, and the public.

• Receive, log, review, and process FOIA requests; compile responsive records; apply statutory exemptions; prepare red actions; and issue timely responses in accordance with FOIA requirements.
• Review and redact documents, photographs, audio/video files, and other sensitive materials in accordance with legal and confidentiality standards.
• Scan, index, and file documents and case materials within the Department’s records management system.
• Receive, classify, store, track, and dispose of physical and digital evidence while maintaining strict chain-of-custody protocols.
• Determine appropriate evidence disposition based on case status, statutory requirements, and Department procedures, coordinate evidence destruction and transfers with courts, laboratories, and law enforcement partners.
• Respond to inquiries from attorneys, government agencies, the public, and internal staff regarding FOIA requests and property release procedures.
• Provide general clerical and administrative support to Police Department personnel as needed.

• High school diploma or equivalent (GED).
• Minimum one (1) year of experience in law enforcement, public safety, or municipal government.
• Ability to obtain and maintain FOIA certification, 40-hour property/evidence management training, and LEADS certification (within 3 months of hire).
• Ability to interpret and apply Village, State, and Federal laws, policies, and procedures.
• Strong verbal and written communication skills with the ability to maintain professionalism and confidentiality.
• Excellent organizational skills: ability to multi-task and manage deadlines in a fast-paced environment.
• Ability to function independently, exercise sound judgment, and handle sensitive information with discretion.
• General proficiency in office equipment and computer software, including Microsoft Office; familiarity with Axon, Tech Share, and JustFOIA preferred.
• Strong accuracy, attention to detail, typing skills, and basic mathematical competence.

This position requires 40-hour work weeks, typically Monday through Friday, 8:00 a.m. to 4:00 p.m. An adjusted schedule and/or additional hours may be required, as needed, for training, holidays, vacations, and/or emergency situations.

The starting pay offered for this full-time, non-exempt position is $26.16/hr. to $36.62/hr. (Range

D), with an anticipated starting salary of $28.85/hr. depending on qualifications, with a full range of benefits offered. Our comprehensive benefits package includes health, dental, and vision insurance, life/AD&D coverage, participation in the Illinois Municipal Retirement Fund (IMRF) pension plan, paid time off, a wellness incentive program, and tuition reimbursement. Actual starting salary is negotiable, and will be dependent upon qualifications, experience, and professional achievement.

• Interested candidates should submit a cover letter, resume, and employment application () to applicants .
  Hard copies (faxed, mailed, hand-delivered) of resumes will be declined.
• Applicants must indicate (Job : #50-25
  -FOIA & Property Clerk) in the subject line of their e-mail.
• The selected finalist will be required to successfully pass a pre-employment criminal background check, reference check, and post-offer medical physical with a drug/alcohol screen.
• The position is open until filled;
  Review of applications will begin upon receipt. Candidates requiring reasonable accommodations under the Americans with Disabilities Act should contact Human Resources at .

THE VILLAGE OF GLEN ELLYN IS AN EQUAL OPPORTUNITY EMPLOYER