Accounts Payable Coordinator

Join to apply for the Accounts Payable Coordinator role at Safe Site Utility Services, LLC
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At Safe Site Utility Services, we live our core values—Communication, Honesty, Accountability, Safety and Expertise—in every interaction and decision. We provide industry-leading Subsurface Utility Engineering (SUE), utility locating, and damage prevention solutions. Our team is driven by a commitment to safety, accuracy, and excellence.

• Process high-volume vendor invoices and credit card receipts with accuracy and efficiency for 2 subsidiaries.
• Review invoices and receipts for proper coding, approvals, and compliance with company policies.
• Initiate workflows and handle invoice rejections timely.
• Enter credit card receipts.
• Maintain vendor files and ensure accurate documentation (W9, COI, 1099).
• Respond to vendor inquiries and build positive vendor relationships.
• Review vendor statements to ensure all invoices are entered.
• Support audits by providing documentation and explanations as needed.
• Collaborate with internal departments to resolve invoice or payment issues.
• Roll out new AP initiatives at the direction of Accounting Manager/Assistant Controller.
• Perform credit card reconciliations.
• File 1099.

• Accounts payable or general accounting experience.
• Strong understanding of A/P processes and accounting principles.
• Proficiency with accounting software (Net Suite experience is a plus).
• Intermediate Excel skills (VLOOKUP, pivot tables preferred).
• Excellent attention to detail and organizational skills.
• Strong communication and customer service mindset.
• Ability to manage multiple priorities and meet deadlines.

• Experience in a high-volume A/P environment.
• Familiarity with expense management systems (e.g., Corpay, Expensify).
• Ability to analyze and improve A/P workflows.
• Effective collaboration with other team members in Accounting and Operations.

• Medical, Vision and Dental.
• 401(k) matching.
• PTO.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. In compliance with federal and state equal opportunity employment laws, Safe Site Utility Services is an affirmative action/equal opportunity employer and does not discriminate regarding race, color, national origin, religion, disability, age, or gender.