Student Data Specialist - Registration

Washington Elementary School District 6 Central Registration - Phoenix, Arizona

Job : 5107989
Final date to receive applications: Posted until filled
Posted: Apr 16, 2025 12:00 AM (UTC)
Starting Date: Immediately

Pay Grade: Y (Non-Exempt Salary Schedule)
Department: Business Services
Accountable To: Student Data Manager
FLSA Status: Non-Exempt
Calendar: 261 Days
Creation/Revision Date: January 29, 2024

Summary:

Under general direction, incumbent(s) completes the registration and performs data entry into school-related systems and databases. Incumbents are responsible for processing and providing specialized and detailed student registration information and documents to parents, school, and district staff. Makes final checks on various types of data and reports, obtains supporting documentation, researches errors, and completes corrections as required. Possesses advanced and specialized technical knowledge of Student Management System.

Performs one or more of the following functions: reviewing student data and documentation; and, answering questions or providing assistance in a specialty area.

• Handles registration of students, such as verifying legal documentation, assisting parents/guardians with completing required documents, and verifying school attendance boundaries.
• Provides notarial services to parents to satisfy legal requirements for proof of identity and proof of residence.
• Sends appropriate information to receiving school and district departments.
• Gives parent/guardian registration ticket that communicates to school sites that their student has successfully enrolled and provides parent/guardian with information about receiving school.
• Performs data entry into the Student information system (Synergy) and other databases, including enrollment information, student data, parent/guardian information, and emergency contacts. Scans all supporting documentation for the electronic student record. Securely transfers all student records to the appropriate school site and specialized programs.
• Conducts regular audits of student information (both electronic and hard copy) and makes corrections and adjustments in Synergy that are necessary for accurate student data and information including adding or correcting student data such as FTE, program code, tuition payer code, grade, State r, birth state, birth country, birth date, address, gender, track, race and ethnicity, entry code, entry date, withdrawal code, withdrawal date, parent/guardian entries, etc.
  
  Generates reports and other documentation for reporting purposes and reviews for accuracy.
• Identifies the need for professional development and/or support to school sites.
• Analyzes immunization records for compliance as required by AZ Health Services from various sources such as foreign countries and other states. Accesses the Arizona Health Department’s computer immunization registry (ASIIS) to obtain immunization records to assist parents with documentation of compliance. Provides parents with resources and clinic information when a child lacks any required immunization doses.
• Interprets custody documents provided by parent/guardian to determine appropriate rights and registration privileges. Provides resources to parents/guardians who lack appropriate custody documentation. Provides information and support to parents, school, and district office employees regarding district, state, and federal requirements that impact student enrollment into public school. Respects and preserves the privacy and security of confidential student and parent information.
• Assists Student Records Department with processing cumulative student files to be archived. Assists Student Records Department with incoming and outgoing student records and sends them to the appropriate school or district. Receives and distributes completed requests from parents or adult students.
• Assists Student Data Manager with reconciliation of student data in AzEDS to ensure correct ADM funding such as birth date, gender, State r discrepancies, 40th and 100th day ADM reports, concurrent enrollment reports, integrity status…