Real Estate Office Coordinator FullTime

Overview

RE/MAX Professionals is looking for an organized, tech-savvy, and service-minded Office Coordinator to join our Glendale office. This role is the backbone of our office, balancing front desk responsibilities with day-to-day operational coordination and administrative support. You’ll be the first face agents and guests see when they walk through the door, while also managing key operational tasks behind the scenes. This position supports file compliance, marketing coordination, onboarding, and general office systems, ensuring the admin team runs smoothly and our agents stay supported.

• Administrative Support:
  Perform unlicensed administrative tasks to assist agents and the leadership team
• File and Compliance Review:
  Review transaction checklists and files to ensure compliance and timely processing
• Data Entry:
  Maintain accurate records, update databases, and input information into various systems. Experience with Sky Slope, Broker Mint, and/or Bold Trail is a plus!
• Agent Support:
  Provide exceptional assistance to agents, answering questions, troubleshooting issues, and ensuring their needs are met
• General Office Tasks:
  Manage office supplies, answer phones, handle mail, and maintain a welcoming and professional office environment
• Event Planning:
  Coordinate and organize company events, meetings, and celebrations
• Social Media Management:
  Assist with posting and scheduling content for social media platforms to enhance company visibility and engagement
• Support onboarding for agents and staff, including system access and orientation
• Maintain written and video training guides and tutorials
• Help manage social media content and internal communication posts
• Provide daily operational support to the admin staff and coordinate office projects

• Communicates well, both verbally and written
• Must have high school diploma or GED
• Previous experience in the real estate industry
• Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents
• Previous administrative experience
• Tech-friendly and willing to learn new systems quickly
• Exceptional attention to detail and organizational skills
• Strong communication and interpersonal abilities
• Proficiency in Microsoft Office Suite, Google Workspace, and/or other office tools
• Experience with social media platforms and basic content creation is a plus
• Ability to work both independently and collaboratively within a team
• Familiarity with real estate processes and compliance is a significant advantage but not required
• Highly organized, dependable, and detail-oriented
• A natural problem-solver who’s proactive and resourceful
• Personable, positive, and committed to providing great service
• Comfortable juggling multiple tasks in a fast-paced environment

• Real estate office or transaction coordination experience
• Familiarity with systems like Skyslope, Dotloop, Broker Mint, Bold Trail, or Canva
• Strong writing, editing, or process documentation skills

Compensation: $19 - $22 hourly