Sr. Administrative Assistant, Clinical Education- Arizona College of Osteopathic Medicine

Job Category: Staff

Requisition Number: SRADM
004565

• Posted :
  October 23, 2026
• Full-Time

Showing 1 location

Arizona Campus
Glendale, AZ 85308, USA

The Senior Administrative Assistant provides vital support to the Clinical Education Department and serves as the first point of contact for guests visiting the Arizona College of Osteopathic Medicine (AZCOM) Clinical Education Office. This role assists faculty and staff with a wide range of daily tasks, including room scheduling, processing check requests, and preparing expense reports. Responsibilities also include attending state medical board meetings and managing the coordination.

Additionally, the Senior Administrative Assistant organizes several faculty meetings and is responsible for recording and transcribing meeting minutes. This position reports directly to the Assistant to the Dean of AZCOM.

Responsibilities include:

General office support:

• Greet and assist students and visitors in the Clinical Education Department.
• Direct phone calls to the appropriate Clinical Education staff or faculty member.
• Maintain the reception area on a daily basis.
• Organize and maintain the Clinical Education file room, including general filing and purging outdated records.
• Forward paperwork received in the office to the appropriate individual.
• Receive medical supplies on behalf of faculty and staff and notify them of delivery.
• Responsible for the scheduling of the Clinical Education conference room and coordinate meetings in other campus locations using the MWU Scheduler.
• Order books, miscellaneous items, and medical supplies online as needed.
• Assist new hires (staff and faculty) nameplate installation.
• Cross-train for another position within the department, as directed by the Assistant to the Dean of AZCOM.

Administrative Support:

• Arrange and take minutes for AZCOM committees, as assigned by the Assistant to the Dean of AZCOM. Current assignments include the DPRAC Committee and the AZCOM Huddle.
• Coordinate, track and attend virtually, MSIII student attendance at state medical board meetings.
• Coordinate and track MSIII student attendance at state medical board meetings, virtually.
• Support the planning and execution of AZCOM local campus events, both on and off campus; schedule college inspections and other tasks at the direction of the Assistant to the Dean of AZCOM.
• Perform other duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The individual must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or

Experience:

High school diploma or GED and 3-5 years administrative support experience required . One year certificate from a college or technical school and/or an Associate degree and 5-7 years relevant working experience desired. Experience working in a team and customer service-oriented environment. Excellent written and verbal communication skills.

Computer

Skills:

Computer proficiency in MS Office (Word, Excel, Outlook).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally required to stand, walk, use hands to handle or feel and reach with hands and arms. The employee is regularly required to sit, talk and hear. The employee must occasionally lift and/or move up to 10 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale,…