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Fleet Services Assistant

Job in Glendale, Maricopa County, Arizona, 85318, USA
Listing for: City of Glendale (AZ)
Full Time position Listed on 2026-11-14
Job specializations:
Salary/Wage Range or Industry Benchmark: 57000 - 86000 USD Yearly USD 57000.00 86000.00 YEAR

Job Description & How to Apply Below

57,241. Annual Salary

27.52 - 41.28 Hourly Salary

Benefits | City of Glendale, AZ

IMPORTANT INFORMATION

This recruitment process will be used to fill full-time Contract Fleet Services Assistant positions with the Glendale Police Department. Contract positions are one-year terms. The benefits offered with contract positions are medical, sick time, and ASRS retirement. As vacancies occur contract employees may have the opportunity to move to regular-status positions with full City benefits.

ABOUT GLENDALE POLICE DEPARTMENT

Located on the western edge of the Phoenix metropolitan area, Glendale is a culturally diverse community with approximately 250,000 residents. Glendale is also an exciting sports, shopping, and entertainment destination, famous for its well-preserved charm.

The Glendale Police Department employs 459 sworn officers and 163 civilian employees. The Department is organized into three functional bureaus: the Operations Bureau, the Investigative and Administrative Services Bureau, and the Support Services Bureau. Under these bureaus are six divisions:
Administrative Services, Special Operations, Criminal Investigations, Support Services, Gateway Patrol and Foothills Patrol.

RESPONSIBILITIES
  • Develops, organizes, and maintains structured filing systems; scans and indexes records into electronic document management systems; performs records retention, archiving, and destruction in accordance with established standards.
  • Performs data entry, maintenance, and quality oversight of Fleet information systems to ensure complete and accurate asset records.
  • Conducts research and data analysis related to cost management, fuel tax refunds, benchmarking, and special projects.
  • Coordinates vehicle and equipment procurement, upfitting, surplus processing, and disposal.
  • Coordinates with City Fleet Management on vehicle build requests.
  • Coordinates with Glendale Police IT Team on in-vehicle technology upfitting.
  • Manages contracts for fleet-related materials, supplies, equipment, and services; monitors approval deadlines and ensures required signatures and routing.
  • Assists with Fleet Services budget development, expenditure tracking, and reconciliation; investigates discrepancies and prepares related reports.
  • Maintains fleet records including registrations, titles, maintenance logs, compliance documentation, and digital filing systems.
  • Oversees automated fuel control systems and bulk fuel inventory, ensuring accurate daily transaction processing and integration with accounting systems.
  • Activates, configures, and coordinates telematics and GPS hardware across the fleet.
  • Coordinates documentation with internal departments and external agencies for acquisitions, disposals, and regulatory requirements.
  • Designs and implements automated workflows using Microsoft Forms and Power Automate to streamline data collection, approvals, and notifications.
  • Provides customer service to internal and external stakeholders; responds to inquiries and resolves moderately complex requests.
  • Orders, stocks, and distributes fleet-related supplies, uniforms, and equipment; validates deliveries and resolves vendor issues.
  • Creates, updates, and maintains databases specific to Fleet Services programs and projects.
  • Prepares reports, financial records, contracts, manuals, and quarterly/annual summaries.
  • Attends departmental or citywide meetings; records, prepares, and distributes minutes.
  • Coordinates meetings, prepares agendas, assembles materials, arranges facilities, and manages calendars for Fleet leadership.
  • Types and proofreads correspondence, reports, charts, graphs, and other documents; assists in preparing comprehensive reports.
  • Conducts research and gathers information from multiple sources for Fleet-related projects.
  • Performs other related duties as assigned.

    • One year of experience in office administration, clerical support, or customer service, demonstrating the ability to manage structured filing systems, maintain accurate physical and digital records, and prioritize multiple tasks in a fast-paced operational environment. Experience in logistics, automotive services, or fleet operations is preferred.

    Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities is qualifying. One year of relevant experience may be substituted for each year of required education.

    KNOWLEDGE OF
    • Departmental policies and procedures
    • Customer service procedures and techniques
    • Standard office practices and procedures
    • Budget monitoring and…
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