Education Coordinator, Clinical Integration- Arizona College of Osteopathic Medicine

Job Category: Staff

Requisition Number: EDUCA
004558

• Posted :
  October 22, 2026
• Full-Time

Showing 1 location

Arizona Campus
Glendale, AZ 85308, USA

Summary

The Education Coordinator reports to Associate Dean of Curricular Integration and Faculty Development in the Arizona College of Osteopathic Medicine (AZCOM) Dean’s Office. The position’s primary responsibility is to provide support for AZCOM didactic courses, clinical rotations, workshops, small groups, and electives within their department. The position also assists the Department Chair, Associate Chair if present, and his/her faculty within the department to which the Education Coordinator is assigned.

Essential Duties and Responsibilities

Course/Workshop/Small Group/Didactic Support:

• Enter and track grades for assignments, quizzes, examinations, attendance, and participation points
• Update, maintain and collect data from course-related Canvas materials/Top Hat programs
• Prepare exams for upload into Testing Center/Exam Soft software
• Coordinate copying of handouts with Copy Center
• Maintain communications with students and faculty with regards to schedules, presentations, examinations, and newly implemented software and policy changes
• Schedule off-site lectures
• Order medical supplies
• Proctor written exams when necessary
• Initiate letters of agreement/payroll for guest lecturers, OSCEs, lab or practical exam proctors
• Set up distance learning courses when necessary
• Cover other departments’ courses, as assigned by the Associate Dean of Curricular Integration and Faculty Development.

Department and Regional Support:

• Schedule appointments for students or faculty to meet with Chair or department faculty
• Arrange for office supply orders through Front Office assistant
• Prepare preceptor/presentation packets for Chair/faculty recruiting
• Prepare lecture schedules for regional sites and provide administrative support, as needed
• Arrange library and/or e-mail privileges for off-campus faculty, if requested
• Track and submit faculty CME for all classes, small groups, pre-rotation modules and didactics to AZCOM CME Department

Administrative Support

• Track Chair/faculty expenses for conferences, dues, subscriptions, and book orders
• Arrange for credit card payment of Chair/faculty dues, subscriptions, conference registrations and provide documentation to pay and reconcile payments at end of month
• Process E-checks, P.O.’s, including book orders for Chair/faculty/department
• Process travel approval forms and arrange air travel for Chair/faculty (business)
• Prepare Chair/faculty estimated expense pre-approval forms for department/conference travel
• Arrange hotel and rental car arrangements for Chair/faculty
• Submit monthly Concur reports for Chair/faculty department-approved travel and conference expense reimbursement
• Type letters of recommendation for Chair/faculty and upload to ERAS, as directed by student

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Excellent interpersonal communication skills in both oral and written communication as well as good organizational skills. Must be detail-oriented and work well under pressure to manage multiple priorities and deadlines for themselves as well as Department members.

Education and/or Experience

High school diploma or GED and 5-7 years…