Event Coordinator, Administrative​/Clerical

A client of Innova Solutions is immediately hiring Event Coordinator in Glendale, CA

As an Event Coordinator, you will:

• The Event Coordinator provides essential support to the event producers of Fan Event throughout all phases of planning and execution.
• This role assists with project coordination, event logistics, production workflows, scheduling, tracking documentation, and cross-functional communication.
• The coordinator helps ensure planning materials are accurate and up to date, supports vendor and partner coordination, and contributes to on-site operations during load‑in, rehearsals, event days, and strike.
• This position plays a key role in helping the team deliver a seamless, well‑organized, and excellent event.
• Coordinate assigned tasks, event planning, logistics tracking, and administrative support functions.
• Maintain planning documents, schedules, trackers, and production files.
• Assist with routing information, managing deadlines, preparing meeting notes, and supporting operational workflows across multiple work streams.
• Support communication with key partners, vendors, exhibitors, and cross‑functional teams.
• Help route information, track deliverables, coordinate approvals, and maintain accurate documentation for internal and external stakeholders.
• Assist in the development of presentation materials, briefing documents, production manuals, signage grids, run‑of‑show updates, and post‑event reporting.
• Help prepare materials for leadership, creative partners, and operational teams

This is a full‑time Hybrid 8‑month temp to hire contract opportunity.

Schedule: Onsite Mon‑Thurs and Remote on Fri.

Hours: 9:00am‑6:00pm.

The ideal candidate must have:

• Bachelor s degree in Event Management, Meeting Planning, Marketing, Business, Theater, Communications, or equivalent experience.
• 1- 2 years of experience in event coordination, production, project coordination, or related field (internships acceptable).
• Strong organization skills with the ability to manage multiple tasks, timelines, and priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and presentation tools (Keynote, PowerPoint).
• Ability to work effectively in fast‑paced, deadline‑driven environments.
• Strong attention to detail and commitment to accuracy.
• Prior entertainment experience and/or familiarity with the entertainment brand.
• Experience supporting large‑scale events, conventions, festivals, or fan experiences.
• Knowledge of production workflows, creative approvals, or logistics coordination

Pay Range: $32.00‑$35.00 per hour depending on experience.

* Pay range offered to a successful candidate will be based on several factors, including the candidate’s education, work experience, work location, specific job duties, certifications, etc.

• Medical & pharmacy coverage
• Dental/vision insurance
• 401(k)
• Health saving account (HSA)
• Flexible spending account (FSA)
• Life Insurance
• Pet Insurance
• Short term and long‑term Disability
• Accident & Critical illness coverage
• Pre‑paid legal &  protection
• Sick time
• Other types of paid leaves (as required by law)
• Employee Assistance Program (EAP)

++ABOUT INNOVA SOLUTIONS:++ Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

• Named One of America s Best Employers for New Grads by Forbes (2024
• Named One of the Best Companies to Work For by U.S. News & World Report (Private Companies List, 2024‑2025)
• One of the Largest IT Staffing Firms in the US Ranked #3 by Staffing Industry Analysts (SIA, 2024)
• One of the Largest Staffing Firms in the US Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & Hire Genics)
• Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
• One of the Largest Certified Minority Business Enterprises (MBEs) in the…