Bilingual Administrative Assistant; Japanese-English

Position Title:
Bilingual Administrative Assistant (Japanese-English)
Location: Los Angeles Office
Company: Hilo Fish Company

About Us:
Hilo Fish Company has been a trusted name in premium seafood distribution for decades. With a commitment to quality, customer service, and innovation, we serve a broad range of customers across the Pacific and the continental U.S. We are now seeking a skilled Bilingual Administrative Assistant to support our Los Angeles operations.

Position Summary:
We are seeking an experienced and highly organized Administrative Assistant who is fluent in both Japanese and English. This role plays a key part in supporting our operations, communicating with international partners, and maintaining efficient day-to-day administrative processes. The ideal candidate will have strong attention to detail, cultural fluency, and a proactive, team-oriented attitude.

Key Responsibilities:

• Provide administrative support to the Los Angeles office, including scheduling, document preparation, and filing.

• Serve as a liaison for Japanese-speaking vendors, customers, and internal staff, ensuring clear and professional communication.

• Translate business documents and communications between Japanese and English as needed.

• Coordinate logistics for shipments and assist with inventory tracking.

• Support purchasing, invoicing, and data entry in coordination with the company's accounting and operations teams.

• Assist in maintaining a professional and welcoming office environment.

• Handle other duties as assigned in support of overall office efficiency and team goals.

Required Qualifications:

• Fluency in Japanese and English (verbal and written) is essential.

• Minimum 2 years of administrative or office support experience, preferably in a logistics, distribution, or international business environment.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook).

• Strong organizational and time management skills.

• Excellent communication skills and cultural sensitivity when dealing with international partners.

• Ability to work independently and as part of a collaborative team.

Preferred Qualifications:

• Prior experience in seafood, food distribution, or import/export operations.

• Familiarity with ERP or inventory management systems.

Why Join Us:

• Be part of a growing, reputable company with deep roots in the Pacific and strong international ties.

• Use your language skills to build bridges between cultures and businesses.

• Competitive compensation and benefits package.

• Supportive team environment with opportunities to grow.

How to Apply:
Please submit your resume and a brief cover letter highlighting your bilingual experience and relevant skills. We look forward to hearing from you!