Administrative Coordinator - ARCH

Administrative Coordinator - ARCH - 7366

Front Porch is hiring!!

Full-Time Administrative Assistant in Lincolnshire, IL

Pay Range: $28.50 - $33.50

Summary:

The Administrative Coordinator provides advanced administrative and operational support by coordinating executive-level activities, facilitating communication, and ensuring efficient day-to-day operations across assigned departments or functions.

Essential Functions:

The duties listed below are considered essential to the successful performance of this position, as defined by Front Porch. Additional responsibilities may be assigned in the future and may also be regarded as necessary to the role:

• Provide administrative and operational support to assigned leadership, ensuring efficient day-to-day workflow.
• Coordinate meetings, appointments, and events; prepare materials and document meeting outcomes as needed.
• Manage incoming communications, including calls and emails; prioritize and route inquiries appropriately.
• Prepare, review, and format correspondence, reports, presentations, and other business documents.
• Maintain organized filing systems and records, ensuring accuracy and accessibility of information.
• Track action items, deadlines, and deliverables; follow up to ensure timely completion.
• Coordinate travel arrangements and process expense reports in accordance with organizational policies.
• Support cross-functional coordination and communication across departments and stakeholders.
• Assist with special projects, initiatives, and administrative processes as assigned.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform all other related duties as assigned.

Communication/Interpersonal:

• Practical oral and written communication skills are appropriate to the audience's needs.
• Ability to develop and deliver effective presentations live via online or virtual mediums.
• Excellent collaboration and team-building skills.
• Practical conflict management skills.
• Ability to effectively build relationships with customers and executive management.

Decision Making/Organizational

Skills:

• Demonstrate a high level of accuracy, even under pressure.
• Excellent organizational skills.
• Ability to perform work independently with minimal supervision.
• Ability to exercise sound judgment and make decisions based on accurate and timely analysis.

Productivity:

• Demonstrated time management and priority-setting skills.
• Ability to simultaneously handle multiple priorities.
• Ability to work in a fast-paced, dynamic environment.
• Ability to prioritize responsibilities and organize workload to ensure that time frames are met and the work is completed within deadlines.
• Ability to define, develop, and analyze performance measures and metrics; exercise sound judgment and make decisions based on accurate and timely analysis.

Project Management:

• Demonstrated project management skills.
• Demonstrated planning and project oversight/management skills.
• Demonstrated skills in project plan design and implementation, directing projects, coordinating the work of operational teams, and managing project budgets.
• Effectively manages project deadlines and escalates issues as appropriate.

Experience or Equivalent

Qualifications:

• Essential: 3 years of office administration experience.
• Preferred: 5 years of office administration and project management experience.
• Education or Equivalent
  
  Qualifications:
• Essential:
  Associate degree - 2 years of related experience or two years of college.
• Preferred:
  Bachelor's Degree
  - Liberal Arts.

Physical Requirements and

Working Conditions:

The physical demands described here are those an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be provided to enable individuals with disabilities to perform these functions:

• Must be able to remain stationary for extended periods of time.
• Must be able to frequently move about inside the facility to access file cabinets, office machinery, etc.
• To perform the job's essential functions, you must be able to constantly operate a computer and other office productivity equipment, such as a calculator, copy machine, and computer printer.
• Must be able to lift or carry items:
  Seldom: 11-25 pounds. Occasionally: 11-25 pounds. Frequently: 1-10 pounds. Constantly:
  Negligible weight.
• Must occasionally ascend/descend stairs to provide essential services.
• Must succinctly communicate information and ideas so that others will understand the information accurately.
• Must consistently work in an office and an assisted living…