Fund Director; Fund Administration

FUND DIRECTOR (FUND ADMINISTRATION)

JOB DESCRIPTION AND FUNCTIONS

As Associate Director/Director, you will be responsible for such duties and responsibilities that are normally associated with your position, which include, but are not limited to the following:

Client Management Reporting

• Facilitates client coordination and audit communication during US hours of the monthly, quarterly and year-end financial reporting activities for various hedge funds, fund of funds, venture capital and private equity fund clients;
• Acts as the point person for client’s limited partners and shareholders requesting assistance on capital account information, subscription and redemption procedures, audit confirmations, in coordination with the client’s investor relations personnel;
• Directly communicates with client’s investment managers and prime brokers and handles requests from them;
• Manages client’s expectations and ensures timeliness and quality of deliverables; and
• Meets with clients, typically at our San Francisco, New York or Los Angeles offices or at client office locations, during onboarding or regularly during the year to discuss client strategic plans and provide two-way feedback.

• Reviews the analysis and reconciliation of transactions related to the investment portfolio, dividends and interest, corporate actions, investor capital activity, and monthly financial Net Asset Value (NAV) calculations prepared by senior associates to calculate monthly Net Asset Values of the fund clients;
• Acts as a project manager on client integrations and new hedge fund launches, and reviews initial set-up of funds on all accounting and client management systems such as Advent Geneva;
• Ensures that daily and/or monthly financial packages for delivery to clients are thoroughly reviewed, including monthly income statements and balance sheets, capital statements, financial and ownership ratios of investors, etc.;
• Analyzes and resolves various accounting and reporting issues identified during daily and month-end processes;
• Meets with engagement team members on a weekly basis to discuss the status of all the accounts, the game plan for the week to meet any deadlines, and resolve any issues or questions raised by engagement teams;
• Reviews monthly billings for the clients assigned and ensures that all completed jobs are properly billed;
• Identifies any out-of-scope work from the regular engagements and ensures proper billing;
• Directly coordinate Cash Management and Anti-Money Laundering (AML) procedures with Investor Relations.
• Reviews drafts of client financial statements and coordinates the year-end audit process with the auditors on behalf of the clients; and
• Coordinates with tax personnel for funds or clients that are also being handled by the tax group in terms of completeness of book allocation files and supporting documentations.

• Assists the Firm’s managing directors in the San Francisco, New York and Los Angeles offices in developing solutions to streamline the client reporting process;
• Meets with the respective client servicing managing directors and discusses timeline, issues and concerns relating to client accounts;
• Ensures timely delivery of reports and other deliverables to client servicing managing directors for final review and prior to distribution to clients;
• Closely monitors the status of client deliverables and ensures that clients are timely billed and when billed, that the billings are timely collected; and
• Assist in the Firm’s business development efforts by tracking the status of potential clients on a daily basis and meets with existing clients for potential additional services and/or new potential clients.

• Works with Human Resources to recruit, interview, and hire qualified candidates for all offices;
• Plans global staffing requirements vis-à-vis number of clients and allocates resources to teams in different offices;
• Prepares staff work schedules for each fund assignments, schedules need for overtime work, and ensures that staff members are being utilized according to their capacity and areas of expertise;
• Reviews…