Courtroom Clerk Technician

Overview

The purpose of this position is to perform a wide variety of responsible, legal, clerical and administrative activities in recording and document processing of court proceedings for the Gila County Superior Court. Provides the official record of court activities and assists in the clerk's office performing a variety of pre-court preparation and post-courtroom activity follow-up. Incumbents work more independently on an expanded variety of assigned duties which include operation of the Audio Digital Recording System.

Supervisory

Responsibilities

This position does not supervise other employees.

Essential Duties and Responsibilities

• Records and transcribes dictation at court proceedings. Issues jail releases, warrants and confidential orders. Assists in training new courtroom clerks. Time spent: 35%
• Prepares, processes and certifies copies. Summarizes and types court proceedings in minute entry form. Keeps records of matters taken under advisement to assure judge's ruling within time limitations set by law. Time spent: 35%
• Take custody of and mark exhibits that come into evidence; monitor case and dispose exhibits at the appropriate time. Prepare required packets of court documentation for defendants with imprisonment terms. May take direct dictation from a Judge to prepare necessary orders. Performs bailiff duties when necessary. Time spent: 10%
• Distributes court orders to parties entitled to notice and issues arrest warrants at the court's direction. Manage person demographics in the Case Management System. Oversee the Online Minute Entry Access (OMEA) transmission function for public display of minute entries on the Supreme Court website. Assist in researching and preparing statistical reports. Time spent: 10%
• Performs other clerical duties as needed including docketing and filing of court documents and assists in the preparation of closed cases for record retention. Completes 16 hours of mandatory continuing education. Time spent: 10%
• Performs other duties as assigned.

Budget, Project, and Other Responsibilities

• Budget responsibilities: This position has no responsibility over any types of budget.
• Project responsibilities: This position does not have project responsibilities.

Oral and Written Communication Duties

• Oral communications: This position explains County procedures or processes, trains colleagues and responds to public inquiries.
• Written communications: This position creates or edits documents, internal memos, emails and documents for public release.

Interactions

• Interactions with the general public: Interacts regularly with the general public, external contacts such as vendors, bankers, attorneys or other professionals, and other institutions, over the telephone, by email, and/or in person.
• Interactions specifically with customers: Regularly (More than 55% but less than 70% in a year)

Minimum Education Required

Associates Degree

Minimum Years of Directly Related Experience Required

Three (3) years secretarial or court related experience; or equivalent combination of education, training and experience.

Professional Credentials Required

Must possess and maintain a valid Driver’s License.

Knowledge Required

Clerical, customer and personal service, production and processing, English language and composition, law and government, legal terminology and automated court case management systems.

Skills Required

Active listening, journalist writing, public speaking (large groups), problem recognition, time management, multitasking, typing and data entry, shorthand/speed writing, taking and transcribing dictation.

Abilities Required

Fully and quickly comprehend spoken words, focus, multi-task, read and write at professional level, maintain calm demeanor in stressful situations, requires flexibility and requires confidentiality.

Physical Demands

• Occasionally stands to present.
• Routinely lifts under 10 lbs. of work related materials.
• Requires dexterity for keyboard operation constantly; requires dexterity for special machines occasionally.
• Incumbents may occasionally walk; routinely bend.
• Constantly sitting to complete reports, records, data entry and other court files.

Work Environment

Incumbents regularly spend time in an office environment; occasionally spend time in courtrooms, classrooms and in automobiles.

Safety Risk Exposure

Incumbents are exposed to safety risk; may become exposed to rare physical danger, rare chemical hazards, rare blood borne pathogens.

Protective Gear & Safety Manuals

Incumbents are required to constantly follow written safety procedures and manuals relevant to the division or department.

Consequences of Error

Potential errors can result in unfavorable public perceptions and legal ramifications.

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