Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Administrator

25,000 to 26,000 per annum, Permanent, Full-time 35 hours per week, BS32 Bradly Stoke, Bristol, Holidays, Pension, Parking plus more

We are seeking a highly organised and proactive Administrator to join our Bristol-based team on a permanent basis. This is a key role within the business, providing essential administrative support while acting as the first point of contact for customers and candidates.

The successful candidate will play an important part in ensuring the smooth day-to-day running of the office, supporting compliance processes, processing timesheets, and creating internal and external materials using Canva. This role would suit someone who enjoys variety, takes pride in accuracy, and thrives in a customer-facing environment.

• Act as the first point of contact for customers, clients, and visitors on the telephone
• Handle incoming calls and emails in a professional and friendly manner
• Respond to enquiries promptly or direct them to the appropriate team member
• Maintain a positive and professional company image at all times

• Provide comprehensive administrative support to the wider team
• Manage data entry, filing, scanning, and document control
• Maintain accurate records and update internal systems as required
• Support diary management, meeting coordination, and general office organisation

• Accurately process weekly and monthly timesheets
• Chase missing or incorrect information where necessary
• Ensure timesheets are completed in line with internal deadlines
• Liaise with relevant departments to resolve any discrepancies

• Assist with general compliance activities
  , ensuring records are accurate and up to date
• Support audits and internal checks as required
• Maintain confidentiality and adhere to company policies and procedures
• Ensure documentation is stored and managed in line with compliance standards

• Create and update documents, presentations, and basic marketing materials using Canva
• Ensure branding and formatting are consistent and professional
• Support internal communications and documentation updates

• Strong administrative and organisational skills
• Excellent written and verbal communication skills