Senior Executive Assistant

Eden Brown Synergy are working with an Organisation based in Gloucester and Cheltenham who are looking for a Senior Executive Assistant to join their team.

The role is full time, permanent and the salary on offer is £31.049 - £37,796 per annum.

The role offers hybrid working with 3 days a week in the office (Gloucester or Cheltenham)

Job Summary

The Senior Executive Administrator (EA) provides high-quality, confidential executive support to the Chair, and Managing Director (MD) of the organisation. The role also manages diaries and administrative tasks for the Associate Directors of HR, OD and Communications, and Business Operations and Governance, while coordinating administrative support across the wider Senior Leadership Team (SLT).

Acting as a trusted first point of contact, the Senior EA manages sensitive communications, prepares executive-level documentation, including board papers and minutes, ensures smooth information flow, and supervises the Executive Admin team. The postholder also contributes to developing consistent, high-quality administrative processes across the organisation.

Duties & responsibilities

Develop and maintain administrative systems, templates, and policies that align with the organisation's branding while improving governance, consistency, and operational efficiency.
Prepare, transcribe, and distribute accurate minutes for Board, SLT, SMT, (Senior Management Team), and other meetings.
Coordinate staff-side meetings, including agendas, paper collation, invitations, room bookings and stakeholder communication.
Maintain trackers for actions and decisions to support timely follow-up and accountability.
Support the professional development of the Executive Admin team through regular 1:1's, appraisals and objective setting.
Foster a culture of continuous improvement and effective service delivery.
Serve as first point of contact for the Chair and MD, managing queries, correspondence, and information flow; draft responses as required.
Manage diaries and schedules for the Chair, MD, and Associate Directors, including preparation of briefing materials and travel arrangements.
Organise meetings efficiently, maintaining forward planners, confirming availability, and handling documentation and minutes.
Exercise professional judgement on confidential, sensitive, or complex matters, escalating where necessary.

Essential knowledge, skills & experience

Minute-taking and report preparation skills
Strong organisational and prioritisation skills
Excellent verbal and written communication skills
High proficiency in Microsoft Office and relevant business systems
Understanding of governance, confidentiality, and data security
Ability to build and maintain effective relationships with senior stakeholders
Proven experience supporting senior leadership
Experience supervising or developing administrative staff
Proven discretion and professionalism in handling sensitive matters
Experience managing complex diaries, correspondence, and meetings.

Please only apply for this role if you have all the essential skills, knowledge and experience as mentioned above.

As the role is start start ASAP please only apply if you are available to start work on no more than 4 week's (1 month) notice.

Thank you

Charlotte

Eden Brown Synergy is an equal opportunities employer.

Eden Brown Limited is a limited company registered in England and Wales with registered number (phone number removed). Our registered address is 5th floor 4 Coleman Street, London, EC2R 5AR
, part of nGAGE Specialist Recruitment Limited T/A nGAGE Talent. Please consider the environment before printing this e-mail. This message is intended solely for the addressee and may contain confidential information. If you have received this message in error, please send it back to us, and immediately and permanently delete it. Do not use, copy or disclose the information contained in this message or in any attachment.

We take reasonable precautions to ensure no viruses are present in this email but cannot accept responsibility for any loss or damage sustained as a result of computer viruses and the recipient must ensure that the email (and attachments) are virus free