Admin and Revalidation Assistant

Go back Gloucestershire Health and Care NHS Foundation Trust

The closing date is 26 February 2026

This role is offered on a fixed term part time basis for up to 12 months.

To provide PA support to the medical management team as required and provide cover for colleagues.

To provide an efficient secretarial and administrative support to the Medical Directorate team which comprises of Medical Director and 3 Deputy Medical Directors.

To maintain current systems and process to support the Medical Directorate function, which supports the provision of medical cover to a range of services in the Trust.

To maintain current systems and processes to support Doctors' revalidation.

To provide administrative support to the internal serious incident review processes which includes taking notes.

To project the professional image of the Directorate demonstrating excellent interpersonal and communication skills with internal and external contacts.

To adopt a constantly flexible approach to ensure that all individual and Directorate objectives are completed efficiently and within given timescales.

To undertake administrative duties as required by the service including meeting notes, diary management, maintenance of spreadsheets to track activity, processes and record keeping that support doctors in their roles.

To undertake senior office administrator duties as required, through effective use of a variety of communication methods including telephone, email and MS teams.

To assist in the monitoring and maintenance of key revalidation processes and systems for the Trust, which includes appraisal, job plans and complaints. To ensure that doctors are compliant with their responsibilities in these areas and escape in a timely and appropriate manner when issues of non‑compliance arise.

To provide support to doctors on the use of the e‑revalidation system SARD JV, ensuring that the system is utilised, maintained and updated appropriately.

To provide PA support to the medical management team as required.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people's homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.

Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views. It was great to hear that:

• 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
• 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
• 81% said that care of patients and service users is the Trust's priority, compared with an average in comparable NHS Trusts in England of 64%.

This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.

To undertake administrative duties as required by the service including meeting notes, diary management, maintenance of spreadsheets to track activity, processes and record keeping that support doctors in their roles.

To undertake senior office administrator duties as required, through effective use of a variety of communication methods including telephone, email and MS teams.

To provide administrative support to the department which may include producing letters, reports,…