Senior Administrative Assistant - Immunisation Team

Overview

This role is offered on a permanent basis. The hours are 37.5 per week. We are looking for a Senior Administrator to join a busy office environment and provide a comprehensive administration service within the Gloucestershire Immunisation Administrative Team. The successful candidate will be reliable, well organised, flexible and highly motivated, able to work under pressure and meet strict deadlines with accuracy, sensitivity and confidentiality.

Previous applicants need not apply. This role is not eligible for sponsorship as per the Government UK Visa and Immigration Rules and Regulations. For more information please visit Work in the UK -

• Proactively manage and coordinate administrative tasks to ensure accurate data is available for clinical purposes and reporting requirements.
• Respond to information requests from patients, health professionals and other agencies following corporate standards.
• Liaise with stakeholders to promote, coordinate and deliver the School Aged Immunisation Programme.
• Process and input data within the immunisation web-based tool.
• Support the Public Health Nursing team in safeguarding processes.
• Provide supervision and support in accordance with the Trust's Supervision Policy.
• Handle confidential information professionally and sensitively, across staff, clients, carers and the public.
• Work on own initiative and as part of a team with a positive, solution-focused attitude.
• Provide cover for other administration staff as required.
• Assist in data collection for audits, surveys and performance monitoring, including inputting and retrieving data as required.
• Act as a key administrative contact for all stakeholders and update/access electronic patient records as needed.
• To support the CYPS Immunisation Team with administrative tasks and contribute to a high quality service delivery.

• Excellent communication skills and the ability to liaise with senior managers, clinical team members and people at all levels.
• Robust computer skills with the ability to learn new systems and processes.
• Ability to work under pressure, plan a demanding workload and meet tight deadlines.
• Common sense, initiative and a professional approach to handling sensitive and confidential information.
• Ability to work both autonomously and as part of a team.

We have a skilled and dedicated workforce of over 5000 colleagues across 55 sites and in people’s homes. We strive to create a welcoming workplace culture that values civility, inclusivity, diversity, belonging and trust. Annual staff surveys and Pulse surveys provide opportunities to share experiences. In recent surveys, multiple positive indicators were reported regarding staff engagement and patient care.