Tender Coordinator

Position: Tender Coordinator (Permanent)
Tender Coordinator

We are looking for a highly motivated Tender Coordinator to join the Sales Department within a fast-paced environment. This is a 37 hour a week job, based at the Gloucester office. Mon
- Thurs 08:30am - 5pm and Fri 08:30am - 4.30pm with a 1 hour lunch break. All applicants must be eligible for UKSC clearances.

Key Responsibilities for a Tender Coordinator

The Tender Coordinator manages the end-to-end tender process from opportunity identification to submission. The role ensures compliance, accuracy, professional presentation, and coordination across departments including Sales, Engineering & Operations.

* Lead the bid/no-bid process and coordinate tender submissions.

* Maintain and develop a library of standard responses, case studies, and CVs.

* Lead cross functional meetings & reviews ensuring capture of actions, minutes and deadlines.

* Report regularly on tender pipeline and progress.

* Preparing, managing, and submitting bids for contracts, ensuring accuracy and compliance.

* Maintaining effective communication between the entire team.

* Compiling and formatting tender documents, including drafting plans, policies, and procedures, and ensuring all mandatory documents are updated and accurate. Support the preparation, proofreading, and submission of bids and tenders.

* Collate team inputs, write and format responses, and ensure compliance with guidelines and deadlines.

* Document & Records Management:
Maintain a library of submissions, templates, case studies, and standard company information. Ensure version control and keep internal systems updated with outcomes and feedback.

* Opportunity Monitoring:
Track tender portals and shared inboxes for new opportunities. Distribute relevant tenders and updates to stakeholders and conduct research to identify new portals and frameworks.

* Administrative & Team Support:
Coordinate, manage & monitor timelines, manage shared calendars, track and ensure contributions from all team members to ensure compliance throughout.

* Stakeholder Communication:
Liaise with internal teams and external clients to support bid progress through clear and timely communication.

Minimum requirements for Tender Coordinator

* Enthusiastic & engaging, proactive, ambitious & forward thinking.

* Ability to work independently & as part of a team.

* Ability to work to deadlines with excellent time management skills.

* A high level of accuracy & organisational skills, along with attention to detail is crucial for ensuring compliance & completeness of tenders.

Expectation for a Tender Coordinator

* Strong IT skills & knowledge of necessary software including MSWord, Excel & Outlook.

* Excellent written & verbal communication & interpersonal skills and fluency in English.

* Excellent organisational skills and ability to manage multiple deadlines.

* Experience with PowerPoint and SharePoint.

* Ability to manage multiple deadlines.

Desirable for a Tender Coordinator

* Bid/Tender writing qualifications.

* Experience with in technical or telecoms environments.

Cherry & White Ltd is a leading international provider of advanced Telecommunications solutions for mission and business critical networks. We are recognised for innovative technology solutions, providing the network infrastructure and associated applications that optimise existing networks, as well as delivering digital transformation programs that provide a seamless transition from legacy to new technology.

Compensation for Tender Coordinator

* Basic salary £32,000 - £35,000 per annum depending on experience.

* 20 days Annual leave (and 8 Bank Holidays) plus one day Birthday Leave.

* Pension scheme enrolment once completed 3-month employment.

* 6-month probation period